Legal and Compliance Administrator

2 months ago

Pretoria, South Africa Profession Hub Full time

Our client is searching for a passionate and qualified individual to expand its dynamic team to enhance services to the clients.

Job Purpose:
To provide administrative support regarding legal contracts with customers. The role is responsible for drafting, filing documents and relevant materials, drafting reports and contracts and communicating such data. 

Role Responsibilities: 

  • Draft initial contracts and termination of service agreements for clients.
  • Update the billing system.
  • Draft correspondence for legal contracts to clients.
  • Ensure that the contract register is updated, and necessary changes are amended.
  • Manage various administration tasks such as opening new files, archiving records and compiling checklists.
  • Extend initial periods for contracts and ensure that relevant updates occur.
  • Manage reallocation of stop-order facilities.
  • Support operational departments to ensure they meet required regulatory compliance.
  • Support the accuracy of communications concerning regulatory matters. Queries or any regulatory communication needed are referred to me either for response or assistance with the quality of the response.
  • Support with due diligence requirements.
  • Maintain relevant & up to date with Regulatory related matters.
  • Liaise with the external FAIS Compliance Officer.
  • POPIA – Assist with POPIA requirements in the company.
  • Maintenance of Stakeholder information.
  • Compliance Administration, such as monthly reporting.
  • Support the conclusion and maintenance of various agreements. 

Preferred Requirements: 

  • Diploma or Degree in a legal field and/or Regulatory Compliance certification
  • A minimum of 3 years experience each on FICA, PAIA, TCF, POPIA, FAIS and FSRA Legislation and requirements.
  • 2 Years’ experience working with FAIS requirements.
  • Knowledge regarding implementation of POPIA legal requirements.
  • Microsoft Office Suite: To effectively utilise knowledge of the various MS Office product ranges (MS Outlook, MS Excel, MS Word, and MS PowerPoint.

Personality Attributes: 

  • Exceptional written and verbal communication skills
  • Able to keep the information confidential
  • Should exhibit excellent time management and organizational skills to complete the assigned work effectively
  • To be honest and trustworthy
  • The ability to work in a team and as an individual
  • Good presentation skills
  • The ability to work under pressure and tight deadlines

Working conditions: Hybrid remote working (2 – 3 days a week remote working)

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