Office Administrator Cape Town

3 days ago

Kraaifontein, South Africa MASA Outsourcing (Pty) Ltd Full time

Back Office Administration Invoicing Logistics Controller Reference: PE -CP-1 Location: Cape Town - North (Durbanville/ Kraaifontein /Brackenfell) Employment Type: Permanent, Full Time Published: 4 days ago Non EE/AA Duties & Responsibilities Requirements Qualification in Accounting and Bookkeeping or Logistics Drivers License Matric Proficient in Excel and IRP or any stock-keeping software Job Duties Invoicing and Billing: Generating and processing invoices for products or services rendered. Verifying the accuracy of invoices, including quantities, prices, and discounts. Ensuring timely and accurate invoicing to clients/customers. Handling billing discrepancies and resolving any billing issues promptly. Financial Management: Monitoring accounts receivable and ensuring timely collection of payments. Reconciling invoices with payments received and maintaining accurate records. Tracking expenses related to logistics operations and maintaining expense reports. Assisting with budgeting and financial forecasting for logistics operations. Logistics Coordination: Coordinating transportation and logistics activities, including arranging shipments and deliveries. Communicating with suppliers, carriers, and freight forwarders to ensure timely delivery of goods. Monitoring inventory levels and coordinating stock replenishment as needed. Tracking shipments and providing status updates to relevant stakeholders. Data Management: Maintaining databases and electronic filing systems for invoicing, billing, and logistics records. Compiling and analyzing data related to invoicing, logistics performance, and financial metrics. Generating reports and providing insights to support decision-making processes. Compliance and Documentation: Ensuring compliance with relevant regulations and internal policies related to invoicing and logistics. Maintaining accurate documentation for invoicing, billing, shipping, and logistics activities. Assisting with audits and providing necessary documentation and records as requested. Customer Service and Communication: Providing support to customers/clients regarding invoicing inquiries and logistics-related issues. Communicating with internal teams and external stakeholders to coordinate logistics activities effectively. Responding to emails, phone calls, and inquiries in a professional and timely manner. Process Improvement: Identifying areas for process improvement and implementing solutions to streamline invoicing and logistics processes. Participating in cross-functional teams to drive continuous improvement initiatives. Training and Development: Providing training and guidance to staff members on invoicing procedures, billing systems, and logistics processes. Keeping abreast of industry trends and best practices in logistics, invoicing, and back-office administration. Quality Assurance: Conducting quality checks on invoicing documents, logistics paperwork, and financial records to ensure accuracy and compliance. Implementing quality control measures to minimize errors and improve overall efficiency. Administrative Support: Providing general administrative support, including managing office supplies, scheduling meetings, and organizing files and documents. Salary R21,000 CTCRetirement Annuity Package & Remuneration R21,000 - Monthly #J-18808-Ljbffr

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