Office Administration

2 weeks ago

Kraaifontein, South Africa Icily Live Full time

**Introduction**
Icily Live, a dynamic and growing company based in Kraaifontein, Cape Town, is looking for an experienced Administrator & Bookkeeper to join our team. This dual-role opportunity is ideal for a motivated individual who thrives in a fast-paced environment and enjoys balancing front office with administrative, bookkeeping, and secretarial responsibilities.

**Key Responsibilities**
**1. Bookkeeping Duties**
- Download and administer bank statements
- Assist the Accountant with audit preparation and tax processes
- Perform monthly reconciliations for Debtors and Creditors
- Reconcile bank accounts daily
- Manage and reconcile petty cash
- Process monthly journals and prepare financial reports
- Handle payment processing, including salaries
- Manage card transactions and administration
- Support general administrative functions, including HR-related tasks
- Perform ad hoc finance-related tasks as required

**2. Office Administration & Secretarial Support**
- Liaise with service providers, verify invoices, request payment authorisations, and manage payment documentation
- Update master records for customers and vendors
- Compile and distribute meeting minutes
- Provide secretarial and administrative support to the two company directors
- Manage office supplies, cleaning materials, utilities (electricity and water)
- Maintain and update employee HR contracts and company leave register
- Coordinate international and local shipping of stock from suppliers
- Perform landed cost calculations for imported goods
- Maintain and update the Fixed Asset Register
- Monitor internal controls to safeguard company assets

**Desired Experience & Qualifications**
- Bookkeeping diploma or relevant accounting qualification (essential)
- Secretarial or administrative qualification (advantageous)
- Minimum 5 years’ experience in bookkeeping and office administration
- Proficient in MS Office and Xero Accounting (essential)
- Experience with Odoo (advantageous)
- Experience with Imports and shipping
- Solid understanding of basic accounting principles
- Strong typing and written communication skills

**Skills & Attributes**
- Friendly, welcoming, and professional demeanour
- Ability to create a strong first impression for visitors and clients
- Excellent listening and interpersonal skills
- Strong organisational abilities and attention to detail
- Reliable, trustworthy, and deadline-driven
- Willingness to go the extra mile and work beyond standard hours when necessary
- Proactive attitude and a continuous learning mindset
- Strong verbal and written communication skills
- Tech-savvy and comfortable using new software
- Ability to function well independently and as part of a team

**Job Types**: Full-time, Permanent

Pay: R20 000,00 - R25 000,00 per month

Work Location: In person

Application Deadline: 2025/06/30

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