HR Shared Services Administrator

3 weeks ago

Klerksdorp, South Africa Senwes Ltd. Full time

2025/11/09 Reference Number 2064 Senwes is seeking the services of a HR Shared Services Administrator to provide administrative support to HR functions, ensuring smooth operations in recruitment, onboarding, and record-keeping. Employee Records Management Ensure accurate and up-to-date employee records, including personal details, contracts, and performance evaluations. Generate and distribute regular reports on HR metrics and analytics. Manage and secure confidential employee information. Onboarding Facilitation Facilitate the onboarding process for new hires, including the documentation of new hires and orientation. Coordinate with various departments to ensure a seamless integration of new employees. Provide support and guidance to new employees during the initial phases of their employment. HR Inquiries Act as the first point of contact for routine HR inquiries from employees related to HR policies, procedures, and benefits. Provide timely and accurate responses. Escalate complex issues to HR Officers or Managers as needed. Administrative Tasks Perform routine administrative tasks such as filing, scanning, copying to ensure smooth operations within the HR Shared Services division. Support compliance efforts by ensuring HR practices adhere to relevant laws, regulations, and internal policies. Document Control Assist in the preparation, distribution, and filing of HR documentation. Maintain and update HR documents, including policies, manuals, and standard operating procedures. Accurately maintain and update employee records ensuring all information is current and compliant on the SAGE system. Ensure the accessibility and version control of HR documents for internal use. Ensure that all payroll transactions are processed accurately and on time before close-off. Process appointments for permanent and temporary employees. Control data entries on SAGE to maintain accuracy and compliance. Assist with the day-to-day functions of the Shared Services Manager, including onboarding, when needed. Requirements Experience and qualifications : Diploma in relevant field: 3 years relevant experience in SAGE 300 Payroll or National Senior Certificate: 5 years relevant experience (of which at least 3 years SAGE 300 Payroll experience). We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference. Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances. Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful. #J-18808-Ljbffr

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