Accounts Payable Administrator

2 days ago

Sandton, South Africa DRA Global Full time

Accounts Payable Administrator The Accounts Payable Administrator will be responsible for processing, verifying, and reconciling suppliers' invoices, credit notes, and payments. Main Functions (but NOT limited to): Payment matching AP adjustments (including processing of settlement discounts) Request of supplier statements AP reconciliation (ledger to sub-ledger reconciliation) Age analysis review Diners club reconciliations Planning of batch payments to assist cash flow forecasting Key Performance Areas (Responsibilities): Receive and respond to supplier correspondence appropriately and in a timely manner. Timeous capturing of approved invoices and debit notes in various companies. Check that purchase orders match invoice. Identify appropriate timing of payments. Identify early settlement discount opportunities and inform necessary stakeholders. Import payment batches and ensure all payments are captured timeously. Identified assets to be captured to the asset clearing account. Allocate payment timeously to correct supplier invoice. Send remittances to suppliers. Ensure all invoices are made out to the correct legal entity, with the correct VAT number. Ensure invoices are received of paid pro-forma invoices and/or quotes. Convert to local currency, if foreign creditors, for processing if applicable. Formal Qualification Required: Advantageous Experience: Proven accounting and creditors experience 4+ years Essential Experience with general ledger functions and the month-end/year-end close process 4+ years Advantageous Full MS Office Package at minimum intermediate level 4+ years Advantageous Experience in Sage X3 ERP system 2+ years Advantageous Knowledge Areas: Thorough knowledge of basic accounting procedures and principles Essential Excellent accounting software user and administration skills Essential Aptitude for numbers and quantitative skills Essential Adherence to policies, procedures, and instructions of Manager of Financial Reporting Essential Knowledge of financial statements (Accounts payable) Essential Accuracy and attention to detail Essential Scope of Responsibility: Ensure the timely and accurate processing, verification, and reconciliation of suppliers' invoices, credit notes, and payments. Communicate professionally and efficiently with external suppliers to resolve account queries and discrepancies. Maintain accurate and organised records of all financial transactions and processes. Assist with month-end and year-end closing processes, including journal entries and accruals. Collaborate with internal staff to ensure proper coding and approval of invoices and payment requests. Utilise relevant software and systems, such as Sage X3 ERP, to accurately process and track financial data. Contribute to the improvement of accounts payable processes and procedures. Assist with internal and external audits as needed. Seniority Level Associate Employment Type Full-time Job Function Accounting/Auditing Industries Mining and Oil and Gas Johannesburg, Gauteng, South Africa #J-18808-Ljbffr

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