Project Administrative Assistant

Overview This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Responsibilities Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed. Communicate effectively with clients and candidates for a professional experience. Assist in organizing company events, meetings, and workshops. Requirements Prior experience as an Administrative Assistant or similar role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to handle confidential information with discretion. Attention to detail and accuracy. Works well independently and in a team. Adaptable in a dynamic environment. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary 1,275,000–1,558,000 ZAR annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy (South Africa) Equal Employment Opportunity Statement Keller Executive Search and its clients are committed to being Equal Opportunity Employers in South Africa. Employment decisions are made without discrimination based on race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other personal characteristic. Commitment to Diversity and Inclusion We are dedicated to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural richness and diversity of South Africa and strive to create workplaces that reflect and support this diversity. Reasonable Accommodations Keller Executive Search and its clients provide reasonable accommodations to individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance. Other Policy Disclosures Compensation Information : For client positions, compensation information will be provided transparently during the recruitment process. We are committed to equal pay for equal work and periodically review compensation practices to support pay equity and fairness. Compliance with Local Practices : This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We align our practices with South African principles of fairness, equity, and inclusion. Workplace Harassment : We prohibit any form of workplace harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. We promote a safe and respectful work environment for all. Data Protection and Privacy : We process personal data only for legitimate employment-related purposes. We implement appropriate security and access controls and provide privacy notices where required. Note : This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. 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