Creditor Clerk

1 week ago

Johannesburg, South Africa Motus Aftermarket Parts Full time
Job title : Creditor Clerk - JHB Job Location : Gauteng, Johannesburg Deadline : December 13, 2024 Quick Recommended Links
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Specific Role Responsibilities    

  • The management of own portfolio of branches’ suppliers paid by Head Office
  • Handling branch / supplier queries and requests
  • Managing / checking / tracking of journals
  • Follow-up of invoices / statements not received.
  • Reconciling invoices, statements, and ERP System
  • Proficiency in reconciliations
  • All EFT’S have to be submitted to the supervisor 2 days before month end.
  • Responsible for Vendor age analysis
  • Valid reason/explanation to be provided for long outstanding items.
  • Ensure Vendors are paid according to agreed terms and conditions to manage cash flow of company.
  • Maintain and improve vendor and internal customer relations.
  • Minimize and solve vendor and /or internal queries at lowest complex level.
  • Liaison with Procurement departments within the Company and Admin people to solve GRIR issues.
  • Check automatic reconciliation for manual matching.
  • Assist with additional workload as well as rotation of allocated vendors when requested and/or required.
  • Processing of EFT payments
  • Solving queries across Business Units
  • Interface with Debtors Department and Sales regarding deductions from supplier accounts relating to customers.
  • Check that all invoices are accompanied by a statement and that balance brought forward is correct.
  • Good understanding of foreign payments
  • Forward proof of payments to suppliers when required.
  • Verify B-BBEE status with vendors.
  • Accurately capture company credit card transactions within the correct period
  • Expense Claims
  • Confirmation of intercompany Accounts
  • Prepare budget.
  • Processing of journals.
  • Management of all payment cycle activities
  • Verifying the correctness of all creditor-related documents sent to Head Office
  • Ensure legal compliance of Tax invoices.
  • Requesting Statements timeously
  • Authorisation & payment of invoices
  • Vendor application process
  • Identification of errors and unusual items
  • Processing of new supplier accounts
  • Administration of branch supplier contracts
  • Knowledge of local and foreign supplier

Qualifications and Experience    

  • Grade 12- Essential
  • Relevant certificate/diploma
  • A Tertiary Qualification in Finance /Accounting would be advantageous.
  • Minimum of 3 years’ experience in a similar role
  • Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel.
  • Previous exposure to the creditors function is a requirement.

Skills and Personal Attributes    

  • Ability to consistently meet deadlines.
  • Ability to work independently and as part of a team.
  • Accuracy and attention to detail
  • Aptitude for numbers
  • Well organized
  • Supplier orientated.
  • Effective communicating techniques
  • Strong reconciliation skills
  • Time-management
  • Communication skills
  • Clear criminal checks
  • Policya

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