Executive Assistant

1 week ago

WorkFromHome, South Africa Office Beacon South Africa Full time

Overview Founded in 2001, Office Beacon is a global leader in remote staffing managed services, providing innovative solutions that help businesses grow and scale efficiently. We support companies across industries with back‑office operations, creative design, IT services, and customer support. Our brand is built on delivering high‑quality, scalable results—and design is at the center of how we communicate that value. We’re looking for a highly organized, proactive, and detail‑driven Founders/Executive Associate to support our CEO, CTO, and COO across multiple time zones. This role is perfect for someone who thrives in fast‑paced environments, enjoys wearing multiple hats, and wants to grow alongside an early‑stage startup. What You’ll Do Executive Support & Scheduling Coordinate meetings across 2–3 time zones , ensuring smooth collaboration between global teams. Manage and optimize the calendars of three executives (CEO, CTO, COO). Track priorities, deadlines, and follow‑ups to keep leadership aligned and efficient. CRM & Documentation Perform ongoing CRM clean‑up, maintenance, and updates , including capturing meeting notes (typed or handwritten and converted). Maintain accurate customer, partner, and investor records—approx. 10 meetings per week . Prepare preliminary documentation for customer engagements. Outreach & Communication Draft, refine, and prepare outreach emails for first‑contact and follow‑up sequences. Support the founders in communication flows with prospects, partners, and stakeholders. Research & Analysis Conduct research on potential customers, competitors, and market insights . Summarize findings into concise briefs that can guide leadership strategy. Grant & Finance Support Prepare initial drafts of grant applications using existing materials. Assist with basic finance tasks , such as organizing financial information, updating simple spreadsheets, and supporting grant‑related financial documentation. Who You Are Exceptionally organized with a talent for juggling shifting priorities. Comfortable working across Pacific Time and Asia Time schedules. Strong written communication skills with the ability to draft professional emails and documents. Detail‑oriented, resourceful, and able to work independently. Familiar with CRM tools (HubSpot, Salesforce, or similar). Basic finance understanding (spreadsheets, budgets, financial summaries). Comfortable in an early‑stage, fast‑moving startup environment. Nice to Have Experience supporting C‑level executives or founders. Prior work in SaaS, deep tech, or research‑driven industries. Grant writing or proposal development experience. Why Join Us? Work closely with experienced founders and gain exposure to strategy, operations, finance, and product. High‑impact role where your work directly influences company momentum. #J-18808-Ljbffr

  • Remote Executive Assistant

    4 weeks ago

    WorkFromHome, South Africa The Executive Space Full time

    Job Overview Application Deadline: 12 October Job Location: Cape Town, Western Cape Job Title: Remote Executive Assistant Salary Offer: R16, Education Level: Bachelors Degree Job Level: Junior Minimum Experience: 1 - 3 Years Company The Executive Space (TES) is a collaborative group of Virtual Executive Assistants (VEAs) working together to deliver...

  • Executive Admin Assistant: Calendar

    3 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    A global executive search firm is seeking an experienced Administrative Assistant based in Pretoria. The candidate will manage executive calendars, prepare documents, and coordinate communication with clients. Strong organizational skills and prior administrative experience are essential for this role. Competitive salary offered and a range of benefits...

  • Executive Admin Assistant – Pretoria

    3 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    A global executive search firm is looking for a dedicated Administrative Assistant in Pretoria. The candidate will manage executive calendars, prepare essential documents, and coordinate communication with clients. Ideal candidates have prior administrative experience and strong organizational skills. This position offers a competitive salary and...

  • Remote Administrative Assistant

    3 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    A leading executive search firm in Johannesburg is looking for a dedicated Administrative Assistant to support executive searches and ensure seamless operations. The role involves scheduling, preparing documents, and conducting research. Candidates should have prior administrative experience and excellent organizational skills. This position offers...

  • Executive Admin Assistant – Pretoria

    2 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    A global executive search firm in Pretoria is looking for a dedicated Administrative Assistant to manage executive calendars, prepare documents, and coordinate communication with clients. The ideal candidate should have prior administrative experience and possess strong organizational and communication skills. This position offers a competitive salary and...

  • Executive Admin Assistant: Calendar Maestro

    3 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    A global executive search firm is looking for a dedicated Administrative Assistant in Johannesburg. The role involves managing executive calendars, preparing documents, and coordinating communication with clients. Ideal candidates should have prior administrative experience and strong organizational skills. This position offers a competitive salary with...

  • Executive Admin Assistant: Calendar Maestro

    3 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    A global executive search firm is seeking a dedicated Administrative Assistant in Durban. The role involves managing executive calendars, preparing documents, and coordinating communication with clients. Ideal candidates should have prior administrative experience and strong organizational skills. This position offers a competitive salary with comprehensive...

  • Executive Assistant

    4 weeks ago

    WorkFromHome, South Africa Somewhere Full time

    Executive Assistant Join to apply for the Executive Assistant role at Somewhere. This is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative support, handling expense reports, facilitating communication, and offering general administrative assistance to...

  • Executive Support Specialist

    3 weeks ago

    WorkFromHome, South Africa Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    3 weeks ago

    WorkFromHome, South Africa BYP Network Full time

    We kindly request that only qualified candidates apply . This opportunity is open exclusively to candidates currently based in Nigeria, Kenya, South Africa, and Ghana . This role is open exclusively to professionals who currently work as Executive Assistants and have proven experience supporting global brands or international clients . Please note that...