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Legal Secretary

3 months ago

Sandton, South Africa Dante Personnel Full time
Minimum requirements:
  • Matric
  • Secretarial Diploma/Paralegal Certificate
  • 7 years' experience as a Legal Secretary
  • Must be able to type 70 wpm
  • Ability to work without Dictaphone
  • Proficiency in MS Office
  • Excellent communication skills - written and verbal (English)
  • Must be prepared to work overtime when required
Duties and responsibilities:
  • Provide full secretarial support to all professionals
  • Assist professionals in preparing legal documents, including typing and amending legal documents with tracked changes, cross-referencing and formatting
  • Drafting and formatting of court documents and correspondences
  • Typing and formatting commercial documents
  • Organize and maintain legal files and documents, including electronic document management
  • Assist with the preparation of briefs to Counsels by way of making copies and preparing files
  • Accepting served pleadings / notices, scan and save the served pleadings / notices on the litigation drive and diarizing the matter in the litigation diary on e-mail system
  • Attend to set-up of conference calls
  • Attend to sending meeting invitations
  • Arranging with Sheriffs to serve court documents and request bookkeeping department to attend to the necessary payment of deposits
  • Assist with draft invoices month end by collecting matter codes, printing of draft invoices, ensuring draft invoices are checked and forward the approved draft invoices to accounts department
  • Electronic document management
  • Relieving at reception
  • PERSONAL ASSISTANT DUTIES:
  • Coordinate appointments, meetings, and travel arrangements for attorneys
  • Take minutes during meetings
  • Calendar and diary management
  • Booking travel, meetings and accommodation for partner
  • Be the first point of contact for clients and internal staff
  • MARKETING/BUSINESS DEVELOPMENT:
  • Coordinate proposal and quotation as and when required
  • Coordinate bid production activities for prequalification questionnaires
  • Production and delivery of compliant, professionally produced proposals within defined timeframes
  • Binding and preparation of proposals
  • Managing, reviewing, and updating bid library content, liaising with the Marketing team to help create and update bid CVs; proposals, company profiles, presentations, deal sheets, and case studies where necessary
  • Reading and understanding client bid documentation, deadlines, and submission requirements
  • Ensure best practice and adherence to existing bid procedures, governance, and processes
Consultant: Glicinda Du Plessis - Dante Personnel Johannesburg