Administrative Officer

Administrative Officer (TBR0207) Re-advertisement Industry: Education & TrainingJob category: Education and TrainingLocation: PotchefstroomContract: Fixed Term ContractRemuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines. About Our Company NWU Introduction North-West University (Potchefstroom campus) – Division: Student Life – Student Communities, Leadership and Residence Life. Position number: TBR0207. Vacancy: Administrative Officer. PEROMNES grade: P11. Employment type: 2-year temporary fixed-term appointment. Note: Applicants who have previously applied for this position are not required to reapply. Job Description Purpose of the Position Providing administrative support to the Student Communities, Leadership and Residence Life department. This includes support relating to the coordination of institutional projects, student leadership and governance programmes, consolidation of reports, and administration of data produced through related business processes. Support is rendered in the day-to-day functioning of the department, including the administrative support required for the establishment and development of the Student Leadership Academy. Key Responsibilities Support to Senior Manager – administrative support in day‑to‑day operations of the department. Consolidation of data and reports required for various university structures. Maintenance of student leadership databases and data relating to the co‑curricular student life programme. Support relating to the day‑to‑day functioning of the office, including office administration and preparations for meetings. Resolve problems/discrepancies and communicate with a variety of administrative and professional employees within and outside the university. Laise with SRC and other student leadership structures. Logistical and Project Support Coordinate logistical support relating to travel, accommodation and venue arrangements linked to department projects and programmes. Coordinate project planning and execution, done in collaboration with senior manager and manager. Consolidation and processing of data related to the Residence Life co‑curricular programme. Support to Student Leadership Academy Administrative support to the manager student leadership academy in the day‑to‑day functioning of the academy. Consolidation of data and reports required for various university structures. Financial Administration and Support Responsible for data collection, formatting and report compilation. Resolve administrative problems by coordinating preparation of reports, analysing data and identifying solutions. Processing payments related to department functions. Assisting in the management of budgets and resources allocated to department. Administration of assets issued to the department. Student Leadership and Governance Provide administrative and planning support relating to student electoral process, related rules and processes. Ad Hoc Tasks Perform ad‑hoc administrative tasks as assigned by manager for general functioning of the department. Minimum Requirements An advanced certificate or Diploma (NQF Level 6) in Business/Strategic Management or Law. A minimum of one (1) year experience in the coordination of institutional programmes relating to Student Life within a multi-campus university. A minimum of one (1) year experience in the administration of student electoral processes, including SRC, SCC’s and student structures at a South African university. A minimum of one (1) year experience working with the development of students and student leaders, including training, mentoring and programme coordination. Added Advantages A bachelor’s degree (NQF Level 7) in Business/Strategic Management or Law. Experience writing reports on projects, maintaining data relating to Student Life programmes and general office administration. Previous membership to student leadership and governance structures (like SRC, SCCs, etc.) at a South African university. Key Functional/Technical Competencies Experience in student leadership and governance within a South African university. Computer literacy relating to Microsoft 365, Adobe, virtual meeting platforms/applications. Project coordination and stakeholder engagement. Adequate language proficiency to function optimally in the multilingual environments of the NWU. Ability to multi‑task and still function effectively and accurately under pressure. Understanding of the student leadership and governance environment, specifically as it relates to legislation, policy and rules within the context of a South African University. Ability to work within a multi‑campus environment. Ability to effectively liaise and communicate with students, staff and external stakeholders by responding to requests and correspondence promptly and effectively. Excellent written language ability with respect to spelling, grammar and punctuation to produce and edit letters, minutes of meetings, reports and email correspondence. Behavioural Competencies Ability to work independently or as part of a team. Discretion when handling confidential and sensitive information. A commitment to the provision of excellent client service in a cross‑cultural environment. Ability to work accurately and to deadline with minimal supervision. The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. It all starts here ® #J-18808-Ljbffr