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Procurement Buyer

5 months ago

Johannesburg, South Africa Top Talent Professional Services Full time

Job Purpose

The Procurement Buyer is responsible for the procurement of raw materials; the purchase of goods, materials and services to ensure that the companys operational needs are met, considering price, quality and delivery and to ensure continuity of supply.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

Raise purchase orders based on demand requirements and keep track of the status of the order (payment status, delivery date required).

Stock management and stock rotations.

Request proforma invoice from suppliers.

Once proforma invoice is received, update the Master sheet status.

Print the proforma invoice and purchase orders and take to Execs for signature.

Once the signature is received, give the PO and PFI to finance to process for payment.

Once POPs have been received, send them to the respective suppliers and request a delivery date.

Update the Master sheet with the delivery date.

Send out a daily receiving schedule to the receiving and manufacturing team.

Developing an effective and accurate system for monitoring purchase orders.

Delivering a weekly purchase order report to supervisors that indicates the invoice number for all closed orders.

Working within the management team to ensure that all deliveries satisfy the assigned orders and report any back ordered or missing products, follow up with suppliers if order should be closed or when the deficit will be delivered.

Manage Imports and Export Process and documentation.

Adhoc communication to suppliers:

Shutdown periods (Public holidays operating hours)

Receiving requirements (COA requests/Micro requests etc.)

Communicate any supplier constraints to the business

Upholds internal and external policies, regulations and laws.

Comply with company policies and legal guidelines

KNOWLEDGE & SPECIFIC JOB SKILLS

Relevant degree/diploma in Supply Chain Management / Procurement or related

Prior experience working as a Procurement-Buyer

Computer literate - Proficient in Microsoft Office Intermediate to advanced Excel skills required

Exceptional problem-solving and analytical skills.

Strategic mind-set to identify improvement opportunities, with balance of short term and long-term interests

Good planning/project management skills

Good communication skills able to build strong relationships with suppliers and clients

Adaptive to change and embraces challenges

Excellent verbal and written communication skills

A motivated individual with the ability to work independently as well as being a team player

Ability to use initiative and strong organisational skills

A driven individual that can cope under pressure and is deadline driven

Salary - R30 - R40 000pm CTC