Executive Personal AssistantÂ

2 days ago

Midrand, South Africa Boardroom Appointments Full time

RESPONSIBILITIES Stakeholder Engagement Contribute to stakeholder engagement through engaging with internal and external stakeholders, finding out their needs/issues/concern and reacting to these by arranging meetings and events and drafting supporting materials to promote understanding and commitment. Engage across all levels of the organisation, up to Board level. Business Meetings / Events Arrangement Schedule appointments, make arrangements for internal and external meetings and conferences, and organise travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time. Operations Management Provide operational support by performing a range of route activities using existing systems and protocols. Exercise discretion in carrying out activities. Work Scheduling and Allocation Organise own work schedule to get the job done, coordinating with support services and assigning short-term tasks to others if necessary. Client & Customer Management Help manage internal and external clients by carrying out standard activities and providing support to others. Internal Communications Use the internal communications system to access specific information. Budgeting and Costing Carry out simple tasks as part of the budgeting process. Facilities Support others by performing a range of facilities management activities. BEHAVIORAL COMPETENCIES Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Ensures Accountability: Holds self and others accountable to meet commitments. Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives. Communicates Effectively: Develops and delivers clear communication tailored to different audiences. Drives Results: Consistently achieves results, even under tough circumstances. Manages Complexity: Makes sense of complex and contradictory information to effectively solve problems. Being Resilient: Rebounds from setbacks and adversity when facing difficult situations. Instills Trust: Gains confidence and trust of others through honesty, integrity, and authenticity. SKILLS Planning and Organising Account/Client Management Verbal Communication Policy and Procedures Action Planning Costing and Budgeting Reporting TOOLS MS Office (Word, Excel, PowerPoint, Outlook) EDUCATION Grade 12 / SAQA Accredited Equivalent (Essential) Secretarial diploma (Advantageous) EXPERIENCE At least 10 or more years' experience supporting executive management (Essential)

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