Paraplanner - Kloof KZN

4 weeks ago

Kloof, South Africa Ultra Personnel Full time
Qualifications and Experience
4-5 years experience in the financial services industry
Relevant tertiary education or courses
Exposure to financial planning

The Paraplanner supports the Financial Planner in the data fulfilment and preparation of administration for insurance clients.

The Paraplanner is required to collaborate very closely with the Financial Planner and Personal Assistant, as well as liaising with the regional Business Development Manager when necessary.
The Paraplanner takes responsibility for preparing of client data, data integration, financial plan preparation, assisting with scenario planning (if competent), assisting with client reviews, assisting with records of advice, and ensuring compliance with the Companys Endorsed Advice process (preferred advice process).
The Paraplanner is employed to operate within the Companys preferred Advice methodology and tool sets only.

Client data management
Responsible for client data recording on the companys internal CRM software applications (XPlan, etc.), ensuring completeness and accuracy of the data while creating more efficient ways to capture data information (capturing sheets, etc.)
Produce clients comprehensive wealth position
Management of joint entities on the Companys internal CRM (XPlan) to ensure "single view of family" is enabled.
Combine entities for Joint Planning and reporting on XPlan (Families and related parties joint planning)
Responsible for complete data integration from the Companys CRM to various "methodology" tools
Ensure completeness and data field labeling in all applications and tools
Responsible for full data update on XPlan, post the financial planning process with the client
Complete data preparation for client reviews
Check and ensure integrity of client data in the various advice tools and CRMs

Financial Planning preparation & Client Reviews
Complete the necessary training on the Companys preferred financial planning tools
Pass competence assessment by Business Development Managers and Financial Planner on planning tools
XPlan Wealth Maps (client repots) must be complete and ready before any client engagement at least 7 days prior to client engagement
Complete client Personal Goal Plans (PGPs) with the draft record of Advice in preparation for the Partner to finalize for clients.
Complete preparation of Integrated Wealth Plans (IWP) to a level where the Financial Planner or Business Development Manager can take over the scenario planning function in IWP.
Check and ensure that all final plans are compliant and saved on XPlan
Ensure that the latest client data is integrated and refreshed into Planning Tools.
Prepare for the client reviews as per the Planner instruction and ensure tool usage for reviews when relevant.
Reach a point of confidence to sit in the client review meetings (Financial Planner makes the assessment on Paraplanner readiness)
Work closely with Assistants, Product Provider support people, Wealth Account Managers and Broker Consultant to assist your Financial Planner in the financial planning process and proposition to clients.
Be present in all compliance officer meetings with your Financial Planner.
Address all remedial actions from the compliance officer timeously

Operational support for Portfolio Managers and Client Relationship Managers
Align with the Financial Planner to ensure that the financial plan is integrated with the Private Client Share Portfolios mandate. (Partner and Portfolio Manager are aligned and compliant to mandate)

NAV (internal software), IT, Systems & KPIs
All client records and tasks to be managed and maintained in XPlan so that entire practice is on the same page and compliant
Ensure proper record keeping in line with business rules and where relevant, legislation & safe storage into XPlan
Full awareness and understanding of information available on NAV to support the Financial Planner.
Liaise and orientate with the Partner on all data and practice attributes on NAV
Track and monitor your Key Performance Indicators score on NAV
Request assistance and guidance from the Partner Operations Manager or Business Development Manager where KPI scores can be improved
Use consolidated client reporting, opportunities & Asset v Revenue reports to assist the Partner and identify opportunities in the client base

Client management and marketing support
Attend all client events with Financial Planner (when required)
Host and entertain clients at marketing events
Function as a primary point of contact for clients in the financial planning process.

Knowledge
Financial Services Industry
Understanding of FAIS and FICA legislation
Financial planning fundamentals and product knowledge.

Competencies
Computer skills: Microsoft Office (Excel, Word, Outlook and PowerPoint essential); SharePoint, XPlan; IWP & PGP (advantageous)
Good verbal and written communications skills
High energy individual who is customer centric and relationship orientated
Methodical, accurate and have meticulous attention to detail.
Analytical and maths skills to demonstrate the ability to work with numbers.
Initiative-taking work ethic and able to multi-task
Organizational skills, ability to prioritize, plan and manage projects
Ability to collaborate with others
Critical thinking: ability to strategize, research and interpret
Problem solving ability to apply creative skills in evaluating problems and identifying best solutions while being flexible to accommodate the changing needs of the clients
Teamwork: be a reliable and productive member of the team
Professional presence: as a representative of the organization, a professional image and professional conduct are always expected and required
Time management: ability to manage time and tasks to ensure deadlines are met.
Assertiveness, proactive & resourceful and resilient under pressure.
Maintain absolute confidential

Attributes
The individual puts the needs of clients first and takes ownership of the goal to always strive to be effective in our clients lives and can facilitate and assist in our Endorsed financial planning process for Partner(s)

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