Payroll Scheduling and Rostering Officer

3 weeks ago

boksburg Gauteng, South Africa Red Ember Recruitment Full time

Responsibilities:

  • Reviewing and monitoring labor management effectiveness and Cost efficiency and deployment.
  • Analyzing and interpreting labor management trends.
  • Proposing recommendations on modifications and controls of management as appropriate.
  • Implementing recommendations and monitoring effectiveness.
  • Ensuring compliance with local statutory employment terms in both time and attendance systems.
  • Maintaining and controlling wage rules and shift patterns within approved parameters.
  • Auditing, monitoring, and reporting on compliance with the minimum standards of the company.
  • Must develop and set up processes and procedures to comply with standards where not present or refine/improve as needed.
  • Analyzing the attendance process and where not optimal provide recommendations for change/implementation advice.
  • Efficiently and effectively generation of reports from a variety of databases.
  • Regular reporting generation in line with weekly and monthly deadlines.
  • Ad hoc reports from multiple databases, as required.
  • Assisting in drafting labor forecasting in line with budgets.
  • Preparing and reviewing actual against budget per site
  • Analyzing time and attendance.
  • Wage records and payroll data analyzing and comparing data on a variety of reports, designed to highlight labor inefficiencies and errors.
  • Comparing PRP reports over periods, tracking trends, and generating statistics.
  • Communicating results of analysis to relevant management including recommendations on corrective action and/or improvement.
  • Assisting in conducting monthly reviews of wage costs and performances as per Business Units/sites.
  • Ensuring timely capturing and control of decentralized contract schedules.
  • Ensuring that contract schedule requirements on PRP are maintained, liaising with sales and operations to maintain contract requirements.
  • Ensuring that PRP is updated and amended with new and lost business.
  • Updating contract requirements.
  • Ensuring the decentralized loading of sundry services onto the rostering system.
  • Ensuring Compliance with Policy and procedure concerning PRP.
  • Maintaining administrative reports related ER database.
  • Auditing sites on PRP compliance and initiating training on procedure and PRP for new and existing PRP administrators.
  • Management and control of the PRP Wage Management system nationally.
  • Administration of all wage-related processes from the HR department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions nationally.
  • Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees relating to rosters and uniforms.
  • Drafting and implementing systems and procedures.
  • Structuring salary packages, and contract costs, escalations, downgrading, and financial implications for all.
  • Submission and drafting of all statistical data to the Managing Director about the overall operational running of guarding wages.
  • Monthly sales analysis, GP Manpower, escalations, and financial shortcomings.
  • Analyzing monthly financial reports about budgetary requirements.
  • Quarterly and monthly presentations on regional and national budgetary accomplishments.
  • Drafting of reports and maintaining records.
  • Attending and holding meetings as and when required.
  • Compiling and submitting tender documents, including costing and all other requirements.
  • Setup and implement new projects from start to handover e.g. Online intelligence, PRP Roster, Uniform system.
  • Maintaining good client relations with a contracted client.
  • Investigating incidents and compiling reports.
  • Scheduling and managing staff.
  • Motivation and disciplining of staff.
  • Manage and control the roster wage management system.
  • Administration of all wage-related processes from the payroll department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions.
  • Administration of all sales - ad hoc or permanent- invoicing and reconciling turnover to wages.
  • Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees on the clocking system.
  • Drafting and implementing systems and procedures.
  • Structuring salary packages of security officers, and contract costs, escalations, downgrading, and financial implications.
  • Submission and drafting of all statistical data to the operations department.
  • Monthly sales analysis, GP Manpower, escalations, and monthly financial reports regarding budgetary requirements in terms of manpower.
  • PR calls, client complaints, processing, record keeping, etc.
  • Assisted the financial department in compiling budgets.
  • Drafting of reports and maintaining records.

Requirements:

  • Proven 10 years of experience in a payroll role.
  • Training certificates and or qualifications in Payroll are essential.
  • Current knowledge of payroll procedures and related laws.
  • Excellent understanding of multi-location payroll and taxes.
  • Familiarity with payroll software (Sage 300).
  • Meticulous.
  • An analytical mind and good mathematical skills.
  • Outstanding communication skills (written and oral)
  • Management and leadership skills.
  • Assertive.

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