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Academic Team Leader

4 months ago

Johannesburg, South Africa TalentCru Full time

A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Academic Team Leader in KwaZulu Natal.

The primary requirement for this position will be to oversee and coordinate all learning and operations within the I Can Disability Academy.

  • NQF 5 qualification or equivalent
  • 1 Years management experience required
  • Learnership experience

Academy Operations

  • Ensure a clear understanding of project deliverables.
  • Ensure learners are screened and meet the entry requirements of the selected qualification.
  • Ensure adherence to the prescribed learnership milestones as per the project plan.
  • Ensure operational deadlines are met so that learner complete within the learnership timeframes and according to schedule.
  • Proactively report challenges facing the disability learnerships to the relevant Manager.
  • Completion of monthly report timeous and accurately
  • Coordinate site visits.
  • Maintain learner spreadsheets.
  • Manage daily operations of Academy.
  • Ensure adherence to Academy Standard Operating Procedures.
  • Submission of documents to Regional Seta when required.

Management of Learner Wellbeing

  • Review, analyse and follow up on al escalated learner absenteeism.
  • Identify and escalate learners at risk (attendance, completence etc.)
  • Review any escalated individual learning problems of learners.
  • Ensure availability of support services to learners.
  • Schedule fun days for the learners and celebrate disability days.
  • Maintain discipline in the Academy

Facilitation and Training

  • Liaise with facilitators through a weekly meeting to ensure delivery of training program.
  • Address facilitators challenges identified through meetings and/or facilitator reports
  • Ensure facilitators effectively engage with learners and that knowledge transfer takes place.
  • Conduct internal audit of facilitation sessions taking, resulting in quality training taking place according to required I Can standards.
  • Review and modify training objectives, methods and course deliverables.
  • Review facilitator report, complete facilitator report checklist and submit to the administrator.
  • Ensure all the necessary material and equipment is supplied for each module.
  • Ensure all documentation is filed correctly in learner POE and Quality file.
  • Ensure POE and Quality file is methodologically maintained and auditable.

Practical Work

  • Ensure practicals are planned and organized per module and that sufficient practicals are taking place.
  • Ensure logbooks are completed and evidence provided.
  • Plan, budget and order material required for learner practical work and assessments.
  • Submit budget to manager for sign off.

Assessments

  • Ensure assessments are executed according to scheduled timeframes
  • Ensure learners are notified of assessment timeously.
  • Ensure all documentation for assessments are supplied timeously and completed accurately
  • Ensure assessments are completed and conducted according to requirements; this includes but is not limited to pre-assessments, post-assessments, and remediation.
  • Ensure adherence to assessment principles.
  • Ensure assessments are conducted fairly and according to required standard.
  • Ensure assessments are quality checked and gaps are closed prior to assessment being scheduled
  • Receive files back from assessor and check for completeness and quality of assessment done
  • Ensure all learners receive feedback on assessments.
  • Ensure assessor reports are reviewed, feedback from report is implemented and reports are submitted to the administrator.
  • Ensure all assessments packs (pre-assessments, formative and summative assessments, remediation, post-assessment and assessment feedback forms) are checked and handed over to the administrator

Moderation

  • Schedule internal and external moderation in conjunctions with the CEO.
  • Ensure all files are prepared and quality checked for internal and external moderation (POE and Quality file).
  • Ensue files are send timeously for moderation.
  • Supply COE with feedback on moderation report.
  • Action feedback on internal moderation from the COE and implement changes.
  • Send final moderation report to the administrator.
  • Receive files back from Moderator and check for completeness and quality moderation done.

HR

  • Ensure that the academy is optimally resourced.
  • Manage the performance of the academy staff in line with the People Development Policy.
  • Ensure effective implement current HR policies, procedures and labour legislation.
  • Ensure that all staff is properly trained and have all required systems and hardware to execute their jobs effectively.
  • Ensure accurate information is submitted for payroll before monthly deadline.

Workplaces

  • Plan, organise, control, and coordinate all learner placements and/or administrative aspects relating to the workplace hosting of identified learnerships
  • Support the induction process:
  • Ensure learners are informed of the induction
  • Induct learners on the Code of Conduct
  • Arrange relevant work readiness training

Responsible for host site placements of learners

  • Finding suitable host sites for learner placements
  • Ensuring site audits are done prior to learner placements (accessibility OHS)
  • Ensure host site has workplace approval aligned to the qualification and overall vetting of host sites for the learners - working conditions/compliance i.e. BCOEA, Learnership Regulations etc
  • Ensure a Statement of Work has been signed by both parties once learners are assigned to relevant Host sites
  • Manage all roles responsibilities as outlined in the Statement of Work
  • Maintaining good relationships with host sites

On-going management of hosting relationship

  • On-going learner management
  • Attendance_ ensure there is a system/ process in place for timeous reporting on attendance
  • Learner discipline_ Follow up on learner disciplinary issues and ensure they are resolved as per the client’s HR requirements with the help of the SDM
  • Pscyo-social support_ Arrange for learner’s support when necessary
  • Support workplace mentors on client sites including up-front and on-going coaching
  • Site sensitization (reasonable accommodation)
  • Behavioural observations support
  • Logbook support
  • Regular site visits
  • Attend client and host employer meetings as required
  • For Academy Sites:
    • Once site has been approved and Statement of Work has been signed, hand over to Academy Supervisor who will be responsible for learner management
    • Quarterly site visits
    • Adhoc support where required

Reporting on learner progress

  • Document Site supervisor feedback
  • Record Learner attendance progress according to client specifications
  • Take pictures and/or document learners performing tasks where necessary

Client Reports

  • Compile client monthly and close out reports submitted to Senior Manager Operations.