Residential Property Administrator

Duties:
- Ensure the buildings occupancy rate is achieved.
- Ensure the new leases details are captured correctly, and all amendments are put through.
- Ensure that all UOB rentals and queries are either:
o processed
o checked against billings and invoices of the previous month.
o posting of batches in PIMS and Great Plains
o manual billings where necessary
o manual billings where necessary

Property Administration
- Payment allocations received from students.
- Calculation of AOD repayments and drafting of AODs.
- Ensure that rental invoices received from landlords are in accordance with lease agreement.
- Generate lease billings monthly for the landlord from the 13th of each month.
- Create UOP reconciliation on PIMS, balance with rental amount to be paid to the landlord, and post batches in PIMS and Great Plains
- Ensure that the rental invoices are coded correctly and the amount to be paid balances with the UOP reconciliation.
- Post the batches in PIMS and Great Plains
- Check the balances brought forward on rental invoices received from landlords and ensure payments have been done or payment allocations done by landlord.
- Manage and resolve queries relating to rental payments.
- Posting all entries to Great Plains and providing invoices to Finance for payment on the 25th of each month
- Rental Payments must be made on the 1st of the month.
- Coding of all municipal, Eskom and other electricity accounts and ensure that they are paid 5 days prior to the due date.
- Ensure constant follow-up on municipal accounts and the payments thereof.
- Arrange provisional payments where invoices have not been received.
- Update the UOB Rentals and Municipal Register monthly and distribute.
- Variance reporting Monthly basis.
- Query municipal discrepancies.
- Manage account closures.
- Request refunds of deposits from finance.
- Arrange changes of students details on the Rise website and amend it on PIMS.
- Reconciliation of accounts where required.
- Credit checks on prospective students
- Ensure all lease information is accurate and updated.
- Prepare debit order run.
- Follow up on arrears.
- Administration of exit and entry inspection recoveries and refunds.
- Reporting on the occupancy levels and vacancies to Management.
- Assist Property Manager with compiling of the monthly management reports.

Skills and Competencies
- Strong reconciliation skills.
- Strong Proficiency in relevant computer and software packages.
- Excellent attention to detail and numerate accuracy.
- Background in leasing will be advantageous.
- Ability to relate to student needs.
- Ability to influence and guide.
- Very strong communication skills
- The ability to do follow up on outstanding payments.
- Innovative thinking and ability to follow process.
- Dynamic and enthusiastic.
- The ability to interact professionally with individuals at all levels of staff.
- Competent time management skills.
- Be deadline driven.

Qualifications
- A National Diploma in Accounting.

Experience/Skills
- Minimum of 2 - 3 years experience.

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