Executive Secretary

19 hours ago


Johannesburg, Gauteng, South Africa Liberty Group South Africa Full time
Job title : Executive SecretaryJob Location : Gauteng, JohannesburgDeadline : April 12, 2025Quick Recommended Links
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Purpose

  • To deliver secretarial support services of a business and personal nature to an Executive through the execution of predefined objectives as per agreed standard operating procedures (SOPs).

Minimum Experience

  • 1 - 2 years experience in a similar environment

Minimum Qualifications

  • Further Education and Training Certificate (FETC) [NQF Level 04] in Office Administration

Additional Minimum Qualifications

Outputs

Process

  • Organise and arrange the logistical arrangements of meetings in an effective and efficient manner according to predefined standards.
  • Treat information as private and confidential and do not disclose to any parties unless required to do so by an authorised party.
  • Type, edit and generate a variety of documents and where necessary produce reports according to set standards and prescribed guidelines.
  • Assist in the management of diaries and calendars effectively and efficiently in alignment with performance objectives.
  • Perform secretarial duties effectively and efficiently in alignment with performance objectives.
  • Arranges business and personal travel plans, itineraries, travel documents and compiles documents for travel-related meetings.
  • Sort, read and annotate incoming mail and documents and attach appropriate files to facilitate necessary action.
  • Maintains filing and records management system and other office flow procedures to ensure easy retrieval.
  • Accountable for own work quality, standards and outputs related to policies, procedures and defined processes.
  • Proactively identify problems, apply known solutions and escalate more difficult problems.
  • Plan for task execution and adjust priorities against an established plan.
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