Executive Secretary
19 hours ago
- Jobs by Location
- Job by industries
Purpose
- To deliver secretarial support services of a business and personal nature to an Executive through the execution of predefined objectives as per agreed standard operating procedures (SOPs).
Minimum Experience
- 1 - 2 years experience in a similar environment
Minimum Qualifications
- Further Education and Training Certificate (FETC) [NQF Level 04] in Office Administration
Additional Minimum Qualifications
Outputs
Process
- Organise and arrange the logistical arrangements of meetings in an effective and efficient manner according to predefined standards.
- Treat information as private and confidential and do not disclose to any parties unless required to do so by an authorised party.
- Type, edit and generate a variety of documents and where necessary produce reports according to set standards and prescribed guidelines.
- Assist in the management of diaries and calendars effectively and efficiently in alignment with performance objectives.
- Perform secretarial duties effectively and efficiently in alignment with performance objectives.
- Arranges business and personal travel plans, itineraries, travel documents and compiles documents for travel-related meetings.
- Sort, read and annotate incoming mail and documents and attach appropriate files to facilitate necessary action.
- Maintains filing and records management system and other office flow procedures to ensure easy retrieval.
- Accountable for own work quality, standards and outputs related to policies, procedures and defined processes.
- Proactively identify problems, apply known solutions and escalate more difficult problems.
- Plan for task execution and adjust priorities against an established plan.
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