Procurement Administrator

3 days ago


Durban, South Africa Staff Solutions Recruitment Full time
Key Responsibilities:
  • Maintain accurate records of raw material deliveries using the company's receiving register.
  • Request and manage Certificates of Analysis (COA) from suppliers.
  • Capture deliveries on Syspro, ensuring they match relevant invoices.
  • Monitor email correspondence to stay updated on pricing changes during capturing.
  • Understand sea freight shipment types and Incoterms.
  • Reconcile and control credit notes, GRNs, invoices, and delivery notes for packaging and raw materials.
  • Investigate and resolve supplier queries (e.g., incorrect pricing).
  • Analyze situations and solve problems effectively.
  • Review vendor contract requirements and escalate to management as needed.
  • Perform ad hoc duties as required.
  • Keep records and reports updated and manage data effectively.
Personal Attributes:
  • Excellent communication and coordination skills.
  • Attention to detail with the ability to meet deadlines.
  • Independent yet collaborative team player.
  • Resilient under pressure with a systematic and analytical mindset.
  • Positive, self-motivated, and reliable with emotional maturity.
  • Honest and professional with strong organizational skills.
Qualifications and Experience:
  • 2-3 years experience in procurement administration (essential).
  • N Dip / BSc / BCom qualification required.
  • Proficient in Syspro and MS Office (Word, PowerPoint, Excel).
  • Familiarity with virtual platforms like MS Teams and Zoom.
  • Valid drivers license and reliable transport.
Additional Skills:
  • Ability to work accurately, investigate data discrepancies, and resolve issues.
  • Knowledge of procurement processes, order fulfillment cycles, and sea freight operations.
  • Strong organizational skills and ability to adapt to dynamic requirements.


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