Landlord Liaison Officer

2 weeks ago

Johannesburg, South Africa Ad Talent Full time

Who are we:

We are a premium outdoor billboards and advertising company

Who are we looking for:

We are looking for a Landlord Liaison Officer to maintain the current holding of the business through sustainable relationships and stability with the current landlords.

What will you do:

Contract Management:

  • Expiry dates of lease agreements are monitored and flagged to ensure on-time renewal
  • Viable rates and contracts are signed and in place for renewals based on negotiation with the landlords and securing of existing advertising rights
  • Complex legal vetting of agreements are complete
  • Special terms and conditions of new and renewed contracts are actioned
  • Contract risks are identified and managed

Landlord liaison

  • Landlords are satisfied through ongoing effective communication and relationship building
  • Landlords queries are solved appropriately and timeously
  • Landlord are considered by importance and priority
  • Landlord’s birthdays are monitored and actioned
  • Landlord gifts are sourced and presented within annual budget

Reporting and Codesphere

  • Landlord meetings are reported to management through minutes or call reports
  • The Legal Manager is well informed of all landlord activity via weekly meetings
  • Relevant landlord information and contracts are captured, accurate and current on Codesphere
  • Landlords are linked to sites and lease agreements upon signed of agreements
  • Risks per site and landlord are loaded and maintained on Codesphere system
  • Landlord interaction is recorded on Codesphere
  • Accurate reports are pulled from Codesphere

Administration

  • Proper and accurate filing systems are in place and up-to-date
  • Files are safeguarded with no leakage of confidential information
  • Assistance is provided to the tender team as required

Technology

  • The systems automate most administrative processes and are used to their maximum potential
  • Mobitech and Codesphere systems are populated and maintained by staff
  • Mobitech and Codesphere are being used effectively to improve departmental efficiency
  • Reports pulled from systems are accurate and enable analysis
  • New technology is investigated to improve efficiency

 

What will you need:

  • Grade 12 plus project and property management or paralegal qualification
  • Understanding and interpretation of contracts
  • Knowledge of municipal bylaws and policies and procedures
  • Knowledge of re-zoning and building line applications
  • Negotiation skills
  • Liaison skills
  • Strong presentation skills
  • High level communication skills
  • Good geographical knowledge of South Africa
  • Good knowledge of business English and Afrikaans
  • Good working knowledge of MS Office
  • Driver’s license and own transport

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