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Receptionist

1 month ago

South Cape DC, South Africa Moore South Africa Full time
Job title : ReceptionistJob Location : Western Cape, GeorgeDeadline : March 17, 2025Quick Recommended Links
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Minimum Requirements

  • Matric.
  • Previous experience in a receptionist or administrative support role is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Friendly, approachable demeanour with a professional appearance.
  • Ability to work independently and as part of a team.
  • Strong time management and problem-solving skills.

Duties and Responsibilities

Front Desk Operations

  • Greet and welcome visitors in a professional and courteous manner.
  • Client support in reception area.
  • Morning E-mail as staff communication.
  • Answer incoming calls, direct inquiries, and take messages when necessary.
  • Manage telephone system, report issues and ensure extensions for new staff members are arranged.
  • Coordinate meeting room bookings and ensure meeting areas are properly set up and tidy.
  • Monitor and maintain the appearance of the reception area.
  • Post Book Management – Client documents in & out of the office.
  • Courier coordination – Arrange collections and deliveries.

Administrative Support

  • Perform general office tasks such as data entry, filing, and organizing documents.
  • Assist with scheduling appointments, meetings, and events.
  • Maintain office supplies inventory and place orders as needed.
  • Handle mail distribution, including sorting and preparing outgoing mail.
  • Stationary administration – inventory list update and ordering.
  • Handle additional administrative tasks and special projects as required.
  • Assist with organizing office operations and procedures to ensure efficiency.
  • Assist with travel arrangements. 

  • Administrative / Management  jobs