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Stores Supervisor

3 months ago

Durban, South Africa Primeserv Recruitment Full time
Main Purpose:
Lead and manage the the day to day activities of the Stores department Responsible for controlling, receiving, dispatching stock, tools, equipment

Team:
  • Tools Stores
  • Stores Assistants
  • Welders
  • Driver
  • Electrician
  • Cleaner
  • Rigger
  • Crane driver
Key Performance Areas:

Stock Control and Management:
  • Monitor, manage and replenish stock (including PPE, consumables and tools) as per the min/max levels specifications.
  • Place orders to replenish stock as and when required.
  • Conduct and supervise quarterly and annual stock counts.
  • Review and analyse variance reports and reconciliations.
  • Sign off on all stock capturing and adjustments.
  • Maintain and keep up to date asset register and HILTI system.
  • Implement and maintain an accurate and efficient goods receiving and dispatch process.
  • Implement SOPs.

Procurement and Financial Administration:
  • Obtain quotes for stock, (consumables, equipment, capex, spares) prior to processing purchase orders.
  • Timeous placement of purchase orders and in accordance with the procurement procedure.
  • Traceable Delivery/Dispatch of stock as per company procedures.
  • Purchase order register kept up to date with spent and available balances.
  • All purchases orders, supplier invoices and consignment notes filed as per company procedures.
  • Implement and monitor company SOPs.
  • Compile and submit weekly and monthly reports.
  • Invoices are received, allocated and processed timeously.

Lead and Manage Team:
  • Overall effective and efficient management of the team.
  • Monitor and rectify staff adherence to standards and procedures.
  • Monitor and rectify staff adherence to standards and procedures.
  • Regularly review and assess staff performance and training needs.
  • Identify and address potential talent and skills gaps (OR critical/key roles in team).
  • Timeously manage employee relations matters that may arise.

Operations and Reporting:
  • Continuous maintenance of consumables store, workshop building/s.
  • Maintain premises housekeeping requirements (safe and clean premises).
  • Manage fleet logistics and maintenance (including Avis rentals).
  • Monitor, review and sign off on wages and timesheets.
  • Implement and manage waste management processes.
  • Compile and submit weekly and monthly reports to management.
  • All records, working papers, documents to be filed as per company policies.
  • Trainees and Training Centre.
  • Border documents.

Minimum Qualifications and Technical Requirements:
  • Diploma in Supply Chain or Logistics Management.
  • 5 years relevant experience in an engineering environment.
  • 5 years experience in leading and managing a team.

Functional Competencies:
  • MS Office and Syspro.
  • Technical drawings knowledge.
  • Product knowledge.
  • Knowledge and experience with Occupational Health and Safety.
  • Leading and managing a team.
  • Reporting writing.
  • Excellent communication skills.

Behavioural Competencies:
  • Deadline driven.
  • Planning and organising.
  • Action orientated and results driven.
  • Self-starter.
  • Ability to work within a team.
  • Honesty and integrity.
  • Customer orientation.