Receptionist (Half day Role)

6 months ago

Johannesburg, South Africa Insphired Full time

Switchboard:
Answering the telephone -
in a friendly and professional way
within 5 seconds of call received
All calls for Senior Management must be screened thoroughly before calls are transferred
Irate clients: assist irate and unhappy customers/service providers in a calm, confident and understanding manner.
Any irate, difficult, unhappy customer must be forwarded to the COO. If the COO is not available, forward the call to any other available senior manager that will attempt to resolve the problem effectively.

Recording messages: Responsible for accurate recording of messages and forwarding messages electronically to the relevant persons.
Message must reflect caller name, date and time of call, and short message regarding the callers requirements.

Receiving Visitors / Staff Members:
Monitor visitors entering the premises
Confirm on Austell visitors log of Smartsheet that the visitor may enter the premises.
Once confirmed delete the entry on the Austell visitors log of Smart Sheet.
Receive visitors and guests professionally by greeting them and offering them refreshments.
Establish who they are, where they are from and whom they have come to visit.
Notify the Austell employee, then notify the visitor when the employee will collect them.
Issue visitors with visitors tag or sticker
Record visitors on Visitors Smartsheet and ensure the sheet is updated and accurate at all times.
Project a professional, positive image to all visitors and guests
Smart Sheet Attendance Register:
Maintain the attendance register for Austell HO.
All leave taken by employees must be confirmed with HR before recording onto the Smartsheet Register
Maintenance of groceries:
Ordering groceries timeously, using only selected providers
Delivery of groceries to Dezzo must be correct and must be done timeously.
Ensuring the stock levels are accurate and recorded accurately on Smartsheet. Stock levels to be updated daily.
Stock room key is to be managed by Receptionist and is only to be distributed to designated personnel when required. When the key is issued out, it is the Receptionists responsibility to record who the key is issued to and ensure it is returned. When the key is in the possession of the Receptionist, it is to be kept in a secured place at all times.

Wireless Boardroom Device Bags:
Managing wireless boardroom device bags by:
Issuing and collecting wireless boardroom devices according to Boardroom Devide
Smartsheet
Ensuring that the boardroom device bags are only issued to staff who have booked
the device on the relevant Smartsheet
Checking the contents of each bag when it is returned and making sure that all
relevant devices are in each bag.
devices relevant to each
Ensuring boardroom device bags are securely locked away at end of business,
daily.

Ensure that an updated list of current and new Austell products, with the relevant brand manager, is kept on hand at all times. This is to ensure that any and all queries pertaining to brands can be quickly and accurately transferred to the correct person. Liaise directly with marketing to receive the list.
Post delivered to the office must be sorted and distributed to the relevant person within 24 hours. Any post not distributed for any reason is to be securely locked away until it can be distributed

Ordering of Adhoc items from Servest

Requesting stationary quotes as and when required
Responsible for sending parcels and documentation to various suppliers as and when required (DHL)

Assisting with adhoc functions as and when required, this includes (but is not limited to) assisting various departments with typing or other tasks that may be required (only if time permits)
No casual conversations are permitted while managing the reception areas

The Receptionist is required to be well groomed and professional at all times. This includes but is not limited to wearing corporate attire in line with the dress code, speak and address all personnel and external guests and visitors with respect and politeness.

EDUCATION

Matric

EXPERIENCE.
Minimum 1 year experience as a receptionist.

SKILLS/PHYSICAL COMPETENCIES
Computer Literate
Microsoft Office (Excel, Word and Outlook)

BEHAVIOURAL QUALITIES
Exceptional communication skills (Verbal and Written)
Organisation skills
Professionalism
Energetic
Friendly and Attentive
Patient and Understanding
Co-operative
Use Initiative

DESIRABLE SKILLS & EXPERIENCE:
3-5 years experience as a receptionist
Ability to help irate and difficult customers

  • Temporary Half Day

    6 months ago

    Johannesburg, South Africa Pronto Labour Team Full time

    **TEMPORARY HALF DAY **POSITION FOR A **PERSONAL ASSISTANT -** **Position could become Permanent, depending on Work performance -** Benoni area, Gauteng **TEMPORARY HALF DAY POSITION for a PERSONAL ASSISTANT **reporting directly to the Directors **Position could become Permanent, depending** **on Work performance** - Matric - Excellent **Numerical...

  • Accountant (Half Day)

    1 month ago

    Johannesburg, South Africa Pillango Placements Full time

    If you're an accountant seeking a role that balances professional challenges with flexibility for a healthy work/life balance, a half-day position could be the perfect fit. Join a group of affiliate companies in Robertville, Johannesburg, operating across the logistics, agriculture, and confectionery industries.The group is seeking an experienced Halfday...

  • Receptionist (Full-time Role)

    2 months ago

    Johannesburg, Gauteng, South Africa Insphired Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Insphired. The successful candidate will be responsible for providing exceptional customer service, managing the front desk, and ensuring a smooth day-to-day operation of the office.Key ResponsibilitiesAnswer and direct phone calls in a professional and friendly...

  • Financial Leadership Position

    2 months ago

    Johannesburg, Gauteng, South Africa Ideal Candidates Full time

    Seeking a seasoned finance professional to lead our team in a half-day capacity. Key responsibilities include:Management of accounts and financial reporting to senior management.Creditors, debtors, reconciliations, and cash management.Financial policies, procedures, and internal controls.Cash flow forecasting and payroll management.Statutory submissions and...

  • HR Business Partner

    6 months ago

    Johannesburg, South Africa Stonebridge HR Solutions Full time

    Gauteng, JHB - Northern Suburbs - Monthly Basic Salary (Market related) We are looking for a half day HR Business partner for an established company within the financial services industry based in the Rosebank area. - This position will be on a 6 month contract with the possibility to go permanent after the 6 months._ **Requirements**: - Matric...

  • Senior Receptionist

    2 weeks ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    Minimum requirements for the role: - Minimum matric and previous experience having worked in a medical reception role is essential for the role. - Previous experience working on Elixir-Live Billing Practice is preferred but not essential as training will be given. - The successful candidate must be a team player with excellent people skills to deal with all...

  • Pharmacist - Half Day Dischem Direct Opportunity

    2 weeks ago

    Johannesburg, Gauteng, South Africa Dis-Chem Pharmacies Full time

    Pharmacist Role at Dis-Chem PharmaciesWe are seeking an experienced pharmacist to join our team in Gauteng, Johannesburg.About the JobThis half-day pharmacist role involves providing excellent patient care and pharmaceutical services to our customers. As a key member of our healthcare team, you will be responsible for dispensing medicines, offering health...

  • Senior Financial Manager

    3 weeks ago

    Johannesburg, Gauteng, South Africa Pillango Placements Full time

    Job Description:The Group is seeking a highly skilled Senior Financial Manager to manage the full financial function, ensuring accuracy, compliance, and strategic financial oversight in a hybrid role.Key Responsibilities:Full financial management, from bookkeeping to trial balance, and preparation of monthly management accounts.Auditing and reporting stock...

  • Senior Receptionist

    3 weeks ago

    Johannesburg, South Africa Prostaff Holdings Full time

    Minimum requirements for the role:Minimum matric and previous experience having worked in a medical reception role is essential for the role.Previous experience working on Elixir-Live Billing Practice is preferred but not essential as training will be given.The successful candidate must be a team player with excellent people skills to deal with all levels of...

  • Receptionist

    2 weeks ago

    Johannesburg, South Africa Marvel Placement Consultant Full time

    Job title : ReceptionistJob Location : Gauteng, JohannesburgDeadline : December 11, 2024Quick Recommended Links Jobs by Location Job by industries Receptionist Our client a leading provider of high-quality machinery and equipment solutions based in Edenvale, Johannesburg is seeking a professional and friendly Receptionist with a minimum of 2 years of...

  • Receptionist

    1 week ago

    Johannesburg, South Africa Marvel Placement Consultant Full time

    Job title : Receptionist Job Location : Gauteng, Johannesburg Deadline : December 11, 2024 Quick Recommended Links Jobs by Location Job by industries Receptionist Our client a leading provider of high-quality machinery and equipment solutions based in Edenvale, Johannesburg is seeking a professional and friendly Receptionist with a...

  • Accountant (Half Day)

    4 weeks ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    The group is seeking an experienced Halfday Accountant to manage the full financial function, ensuring accuracy, compliance, and strategic financial oversight. This hybrid role requires an individual skilled in both accounting principles and industry-specific practices, particularly in stock control, for efficient financial management across the affiliated...

  • Accountant (Half Day)

    1 month ago

    Johannesburg, South Africa Pillango Placements Full time

    The group is seeking an experienced Halfday Accountant to manage the full financial function, ensuring accuracy, compliance, and strategic financial oversight. This hybrid role requires an individual skilled in both accounting principles and industry-specific practices, particularly in stock control, for efficient financial management across the affiliated...

  • Accountant (Half Day)

    1 month ago

    Johannesburg, South Africa Pillango Placements Full time

    The group is seeking an experienced Halfday Accountant to manage the full financial function, ensuring accuracy, compliance, and strategic financial oversight. This hybrid role requires an individual skilled in both accounting principles and industry-specific practices, particularly in stock control, for efficient financial management across the affiliated...

  • Executive Receptionist

    2 months ago

    Johannesburg, South Africa Career Minded Full time

    **Job Overview**: **Date Posted**: Posted 3 days ago- **Location**: Johannesburg, Gauteng- **Job Title**: Executive Receptionist- **Salary**: R20,000 - R30,000- **Education Level**: Certificate- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Executive Receptionist required in Sandton, Johannesburg.**: **Salary**: R20 000 - R30 000 per...

  • Receptionist

    6 months ago

    Johannesburg, South Africa Isilumko Staffing Full time

    A global technology company that connects riders with drivers, making transportation more accessible and convenient than ever before, is seeking a dedicated Receptionist to join their team and be an integral part of our mission. As a receptionist you will be the first point of contact for our employees, clients, and visitors. Your role will be crucial in...

  • Receptionist

    6 months ago

    Johannesburg, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Johannesburg, Gauteng **Job Title**: Receptionist **Education Level**: High School / Matric **Job Level**: Intermediate **Minimum Experience**: 1 - 3 Years Receptionist job vacancy in Fourways, Johannesburg. Are you a friendly, organized, and enthusiastic individual? Do you thrive in a...

  • Receptionist

    6 months ago

    Johannesburg, South Africa Bayport Financial Services Full time

    This role serves as the primary interface between Bayport, its customers and employees. This role requires a high level of professionalism and courtesy, that leaves a good impression and builds upon a solid reputation about our brand. Being the first point of contact for Bayport, receptionists are responsible for routing incoming calls, addressing visitor...

  • Receptionist

    6 months ago

    Johannesburg, South Africa AUTO24 Full time

    AUTO24 is a newly established used car automotive dealership, aiming to redefine the car-buying experience in Johannesburg. We strive for excellence in customer service and are committed to providing a welcoming, seamless and trustworthy experience for our clients. We are looking for a motivated, customer-service oriented Receptionist to join our dynamic...

  • Pharmacist - Half day - Dischem Direct

    2 weeks ago

    Johannesburg, South Africa Dis-Chem Pharmacies Full time

    Job title : Pharmacist - Half day - Dischem DirectJob Location : Gauteng, JohannesburgDeadline : December 30, 2024Quick Recommended Links Jobs by Location Job by industries Minimum Requirements: Essential: Grade 12 / Matric BPharm / equivalent qualification Registered with the South African Pharmacy Council (SAPC) Min 2- 3 years experience in...