Office Administrator

4 weeks ago

East London, South Africa Abantu Staffing Solutions Full time

Exciting opportunity to join an international company as an Office Administrator This varied role combines finance, administration, and switchboard duties — perfect for a motivated multitasker with a flair for organization and communication.Minimum RequirementsGrade 12Office Administration Qualification (an advantage)Computer Literacy (MS Office)Experience in administration tasksResponsibilitiesManage the switchboard allocating all incoming callsSubmit shipping documents to the freight forwardersManage Debtors accounts (request remittances from Customers, download invoices monthly, reconciliations and sent statements to customers with follow ups.Manage Creditors (submit purchase invoices to European Headquarters when required)Captured of Invoices on MRP system (Izaro) and send to European HeadquartersUpdate pricing on MRP system (Izaro) for customers on a quarterly basisSuppliers and Customers new accounts creationPurchasing PPE for all employeesPurchase stationery for production and office staffPurchase staff consumablesManages internal factory staff orders and consumablesSubmit all factory staff approved hours timesheets to Finance for payment weeklyAssist in obtaining quotations when requiredUpdate price increases from the Suppliers on the MRP SystemCreate Purchase Orders om MRP System (Izaro)Creating New Item References on MRP system (Izaro) for New Projects and update Master DataCompetencies / SkillsWillingPositive attitudeHighly organizedStrong attention to detailGood communication in English and interpersonal skillsAbility to work independently without supervisionMust be able to meet deadlines 

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