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Office Administrator

2 weeks ago

East London, South Africa On Line Personnel Full time

**3 month contracts with possibility of going permanent** ***Qualifications / Requirements**: - Matric certificate essential - National Diploma / Degree in HR and / or extensive HR experience - Own reliable transport essential - Computer literate - MS Word and Excel **Key Performance Areas**: - Report directly to Plant Manager - Human resources functions: - Print and distribute internal adverts - Arrange interviews for management - Ensure engagement and termination documentation is completed and submitted - Forward certain HR related documentation to PE (ex. warnings, sick cert, etc) - Reception duties - Wage Administration: - Manage and control clocking systems in conjunction with Accsys and Uniclox - Deductions e.g provident funds, loans garnishee, funeral covers, Union fees - Attendance registers - Check and enter wage sheet on payroll system - Capture overtime and anomalies - Follow up on queries - Weekly manual casual pay-outs - Ensure creditors are paid - Account payments - Absenteeism reports - Placing of orders - Ensure filing systems / archiving is carried out - Opening of mail/post - Follow up on outstanding payments of suppliers - First Aid duties - issue and replenishment of supplies - Monthly overtime report - Administration and record keeping: - Placing orders / purchasing of office stationery - Ordering of stock in conjunction with sub-ordinate - Management of petty cash - Ensure filing and archiving is carried out in a systematic order, with special attention to record retention requirements - Credit control - Ordering of consumables - Safety, Health and Environmental (SHE) - PPE and wellness: - Arrange training for forklift, first aid, fire fighter, safety representatives - Arrange medicals - pre and annual - Take and distribute safety meeting minutes - Ensure daily safety audits and checklist are done daily - Capture IOD on Compsol - Scribe at all meetings as and when required - Management Meetings: Act as scribe, should Production Manager or Plant Manger request - Assist Plant Manager and Production Manager when required: - Discipline: Counselling’s to be conducted once disciplinary procedure has been carried out i.e. once warnings have been issued, to ensure progressive and consistency in disciplinary procedure - Ensure staff are healthy and maintain a safe working environment in conjunction with Health and Safety Policy - Present any training and "transfer of knowledge" activities to colleagues and reporting head/s - Enquiries: Act as scribe at enquiries held at Plant; these to be forwarded to HR Officer in Port Elizabeth, for approval **Qualifications**: Prefered Skills