Academic Administrator

7 days ago

Port Elizabeth, Eastern Cape, South Africa CTU Career Chatz Full time

Job Description: Academic Administrator - NATED

Department: Academic Department

Reporting to: Campus Operational Manager

Job Summary:

  • The Academic Administrator position will include administrative support functions in the following areas such as:
  • Infrastructure maintenance
  • Health and Safety
  • Human Resources
  • Academic Delivery
  • Campus Administration
  • Campus Quality Assurance
  • Providing administrative support to the Campus Operations Manager in the day-to-day business of the campus operations.
  • From an Academic point the Administrator will provide academic administration support in the various academic processes.
  • Academic Administrators must be excellent multi-taskers and be able to work under pressure, as their duties include admin support in various divisions of the operational functions on campus.

Ethos and Values:

  • To ensure the vision for CTU is understood and applied
  • To demonstrate a commitment to professional learning and continuous improvement
  • To model CTU's commitment to excellence, independence, and opportunity in everyday work and practice.

Duties and Responsibilities:

  • Assist the COM with the registration process of students. This will include:
  • the collection of all required documentation, i.e., ID docs, Qualification certificates, etc.,
  • Capturing registration data on CampusOnline,
  • Uploading the registration documentation onto CampusOnline.
  • Preparing and distributing attendance registers for staff,
  • Capturing staff attendance on attendance records and updating employee leave records,
  • Capturing student attendance on CampusOnline,
  • Ensuring students are correctly registered for the DHET exams and correct details and term marks are submitted,
  • Co-ordinate and update the complaints register and report all complaints to the COM.
  • Provide administrative support in the assessment process by:
  • Monitoring the NATED assessment due dates,
  • Processing NATED mark sheets and submitting them to COM for approval and process implementation,
  • Capturing and distributing DHET exam permits as approved by the COM,
  • Process, capture, and distribute NATED Progress Reports, Results and
  • Statement of Results as approved.
  • Distributing national timetables to NATED based Campus Academic staff and students,
  • Assist with the administrative tasks assigned for NATED student support, i.e., invites, attendance registers, communication to students,
  • Minutes taking and meeting management functions i.e., invites, attendance registers, agendas,
  • Compile management information and quality assurance reports on various NATED functions as identified by COM.
  • Administrative support on various systems i.e. CampusOnline; CCP; ICAS; ColCampus; EPoE and MS Office 365; etc.,
  • Assist with Graduation planning.
  • Invigilating NATED formative assessment and exam sessions,
  • Collecting and returning DHET exams from and to TVET college.

Experience, Qualifications, and Competencies:

  • A minimum requirement of a bachelor's degree.

Experience

  • At least 3 – 5 years of experience directly related to the duties and responsibilities specified in a Higher Education Institution.
  • Experience working with learning management system (LMS) platforms is preferred; familiarity with LMS requirements preferred, including online Assessment Technologies
  • Experience working with Microsoft Dynamics and Microsoft Office 365.
  • Demonstrated capacity to design, set, and evaluate assessments at the appropriate level.

Competencies

  • In-depth understanding of NATED Report 190/1 and any other legislative framework.
  • Expertise in assessment, data analysis, and educational outcomes.
  • Excellent interpersonal skills and a demonstrated ability to work with diverse members of the CTU community including students, faculty, staff, and other campus-based administrators.
  • Demonstrated ability for effective organizational skills and ability to connect to the institutional strategy while displaying attention to detail.
  • Knowledge of institutional self-assessments and student outcomes assessment principles, methods, and techniques.
  • Knowledge and understanding of integrated program assessment planning, development, and administration within a higher education institution environment.
  • Advanced verbal and written communication skills.
  • Knowledge of CTU's Teaching and Learning systems, definitions, and procedures.
  • Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
  • Ability to pay attention to detail and accuracy.
  • Ethical Professional Behaviour
  • Deadline driven.

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