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Document Controller

4 weeks ago

East Rand, South Africa Booyco Electronics Full time
Job title : Document Controller - SHEQJob Location : Gauteng, BoksburgDeadline : March 11, 2025Quick Recommended Links
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Main Purpose of the Job

  • Responsible for managing and maintaining all documentation related to SHEQ processes, ensuring that documents are up-to-date, accurately organized, and easily accessible for the team. This role plays a crucial part in maintaining compliance with internal and external standards, regulations, and certification requirements.
  • The Document Controller will work closely with the SHEQ team and other departments to support continuous improvement in SHEQ practices.

Education, experience and competencies

  • Matric/Grade 12
  • Bachelor’s degree or equivalent experience in Document Control, Administration, Quality Management, or a related field. (advantage)
  • Minimum of 3 years of experience in document control, preferably within a SHEQ environment or a similar industry.
  • Relevant certifications in document control or quality management (e.g., ISO standards)
  • Computer literate

Responsibilities

  • Organize, maintain, and control the lifecycle of all SHEQ-related documents, including policies, procedures, training records, permits, certifications, and audits.
  • Ensure documents are stored in line with company policy and regulatory requirements.
  • Regularly schedule documents for review and update to ensure alignment with current SHEQ standards, industry best practices, and legal requirements.
  • Assign document numbers, track revisions, and ensure document approval processes are followed.
  • Conduct periodic audits of the document control system to verify accuracy and completeness.
  • Assist in ensuring all SHEQ documentation is compliant with industry regulations (ISO standards, OSHA, etc.) and company policies.
  • Retrieve and provide documentation required for audits and regulatory inspections, ensuring accuracy and availability.
  • Work closely with SHEQ team members to gather, update, and distribute SHEQ-related documentation.
  • Support other departments by providing SHEQ documentation as needed for project management, tenders, and client requirements.
  • Act as the main point of contact for document-related inquiries within the SHEQ department.
  • Identify and recommend improvements to the document control process, making suggestions for more efficient document management practices.

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