Coordinator: Health and Indigenous Knowledge Systems

4 weeks ago

City of Tshwane Metropolitan Municipality, South Africa Technology Innovation Agency Full time
Job title : Coordinator: Health and Indigenous Knowledge SystemsJob Location : Gauteng, PretoriaDeadline : March 07, 2025Quick Recommended Links
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Minimum Requirements

  • Three (3) year (Science or Engineering qualification) or relevant certification (e.g. ICASA SA), Business/Economic/Finance/Management
  • Three (3) years’ experience in project management and/or administration /financial management
  • Communication Skills (written & verbal)
  • Agility in respond to urgent organizational requirements
  • Project and Investment Management Skills
  • Advanced computer literacy skills
  • Analytical and interpretation skills
  • Financial Management Skills
  • Knowledge of PFMA and
  • Administrative Best Practice Frameworks and Models

Duties and Responsibilities

  • Ensure that the investment/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the unit have updated information with regards to the budget
  • Draft, capture, track, monitor and report on Unit’s operational budget (Reconciliation with BI System) to the Head.
  • Ensure that Internal and external customers are aware of units offerings, mandate and keep abreast with the unit’s focus areas
  • Attend to cases on the CRM system and allocate to the correct Portfolio/Programme Manager within 48 hours. Ensure that progress on cases are updated and resolved appropriately. Report outstanding cases to the relevant Heads and Executives on a weekly basis.
  • Enable the unit to engage effectively with Stakeholders and client. Arrange workshops with stakeholders as and when required.
  • Keep a register from all Stakeholders on the impact achieved from TIA investments. (Demographic analysis, Geographic analysis, PDI, Women, Youth)
  • Perform initial pre-screening evaluations on new applications and issue a feedback report with recommended actions to the Head of the Business Unit for review.
  • Coordinate and schedule meetings with Internal and External Stakeholders as required, and also ensure all travel arrangements are coordinated, verified and finalized. This includes external experts.
  • Accompany portfolio/programme managers to on-site meetings to assist with minute taking and follow-up on matters arising.
  • Ensure proper records management for the Business Unit in compliance with the TIA file plan and records management policy and procedures.
  • Collate reports of external experts and present to the Portfolio of Programme Manager, or Unit Head as required.
  • Prepare disbursement packs for sign-off. Ensure that disbursements take place in specified timeframes.
  • Update investments dashboards with the statement of progress during the Investment review phase
  • Collect and collate information to compile relevant reports (Coordination and completion of Unit monthly reports)

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