Office Manager

2 weeks ago

Gqeberha, South Africa Red Rock Recruitment Full time
Office Manager Job Responsibilities:

Payroll
  • Responsible that the payroll is maintained and executed timely, accurately, and according to statutory requirements.
  • Handling any payslips queries. Assisting production manager with queries/problems re all employees.
Secretarial
  • Organize appointments and meetings
  • Maintain calendars and schedules
  • Manage travel arrangements
  • Prepare and distribute minutes of meetings
  • Arrange and prepare presentations
  • Prepare and distribute correspondence
  • Compile and present special reports
Data Management
  • Create and maintain databases
  • Timely and correct capturing of all farm related data
  • Organize retention, protection, retrieval, transfer and removal of records
  • Ensure the security of data
Audits and Registrations
  • Continuous inspections, maintenance, and compliance of all audit processes:
  • The collection of data, the keeping of records, and the general overseeing of the audit processes of all the farming units.
  • Coordination and timely registrations for the export of fruit.
Policies and Procedures
  • Evaluate existing procedures
  • Design and implement procedural improvements
  • Prepare materials describing procedures and standards
  • Communicate changes in policies and procedures
  • Ensure adherence to policies and procedures by staff members
Office Efficiency
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Completes operational requirements by scheduling and assigning employees; and following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
Staff Management
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
HR Responsibilities
  • Intake of new employees
  • Documentation: Disciplinary hearings, IODs
  • Hostel responsibilities: Administrative
  • General assistance to all staff
  • Assist HR Manager where necessary
Self Achievement
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.
Financial
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; and initiating corrective actions.
Communication and Team Effort
  • Good communication, both written and verbal, all of which must be accurate, efficient, friendly, and professional at all times. Interpersonal skills play a large role in being an office manager. You'll be required to have a positive attitude, greet visitors, and engage in teamwork and accomplishment in related results.



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