Administrative Clerk

4 weeks ago


Cape Town, South Africa Staff Solutions Recruitment Full time
Main Duties/Key Results Areas:
  • Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier.
  • Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)
  • Amending and canceling Forexes.
  • Send new supplier information sheets to AP for opening accounts.
  • Generating international purchase orders
  • Amending and canceling purchase orders
  • Updates regarding supplier information e.g., changes in payment terms.
  • Validate supplier confirmation / Proforma Invoice with purchase order.
  • Ensure that management authorizes, and signs purchase order requisition forms, when required.
  • Upload documents and update reference numbers on the Dashboard.
  • Liaise with suppliers and assist various departments with the same.
  • Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.
  • Working closely with buyers daily.
  • Updating of daily DB report before COB
  • Working with Mail Chimp refers to posting in-store and forwarding offers.
  • Forward unsold with or without costings report.
  • Compiling of GEO Price List.
  • Hunting lines.
  • Damaged and expired stock report.
  • Compiling and sending out import statistics / weekly reports when required.
  • Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned.
  • Creating product codes on SYSPRO.
  • Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
  • Researching lists such as suppliers/plants for specific products when requested.
  • Updating of cold stores on the system when the delivery report is received.
  • Ensuring that no blanks or TBA are on Expedite.
  • Notifying sales admin/processing of unsold or sold loads with all relevant information.
  • All and any other related tasks and duties as requested by the Employer.

Minimum qualification and experience:
  • Matric
  • Related tertiary qualifications advantageous
  • Proficient in the use of the Microsoft Office Suite
  • Relevant experience advantageous
  • Syspro experience advantageous
  • Understanding of costing and basic logistical procedures required
Soft Skills:
  • Positive attitude
  • Good communication and organisational skills
  • Ability to work independently while being a team player
  • Ability to work under pressure
  • Ability to meet set deadlines
  • Accuracy and efficiency
  • Problem solving abilities
  • Professional Conduct
  • Capable of working in a fast-paced work environment
  • Time management and organizational skills
  • Multitasking
  • Proactive
  • Energetic and enthusiastic


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