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Accountant - Pomona

2 months ago

Kempton Park, South Africa Desco Electronic Recyclers Full time

Responsibilities:

Responsibilities include but not limited to:

Debtors Management:

  • Supervise the accounts receivable process, ensuring accurate and timely invoicing.
  • Monitor and analyse customer credit limits, making recommendations for adjustments as needed.
  • Implement and enforce collection procedures to minimize overdue accounts.
  • Collaborate with sales and customer service teams to resolve billing discrepancies and address customer inquiries.

Creditors Management:

  • Oversee the accounts payable function, managing vendor relationships and payment terms.
  • Review and approve vendor invoices for accuracy and compliance with company policies.
  • Negotiate favourable payment terms with suppliers and maintain positive vendor relationships.
  • Coordinate with procurement and other departments to resolve any discrepancies in invoicing.

Cashbook Management:

  • Maintain and reconcile the company''s cashbook on a regular basis.
  • Record all cash transactions accurately, including receipts and disbursements.
  • Monitor bank statements and reconcile discrepancies promptly.
  • Investigate and resolve any discrepancies between the company''s records and bank statements.
  • Maintain a thorough understanding of all bank transactions, including fees and interest.

Record Keeping:

  • Establish and maintain a systematic record-keeping system for financial transactions.
  • Ensure all financial documents, including invoices, receipts, and statements, are properly filed.
  • Implement digital record-keeping solutions to enhance efficiency and reduce paper-based processes.
  • Facilitate document retrieval for audits and inquiries in a timely manner.

Expense Management:

  • Oversee the processing of employee expense reports, ensuring compliance with company policies.
  • Review and approve expense reimbursements, identifying any irregularities.
  • Provide guidance on cost-saving measures and expense control to department heads.
  • Monitor and analyse expense trends to identify areas for improvement.

Petty Cash Management:

  • Maintain a petty cash fund with proper controls in place.
  • Monitor petty cash disbursements and ensure appropriate documentation for all expenditures.
  • Replenish petty cash as needed, following established approval processes.

Record Retention and Compliance:

  • Ensure compliance with legal and regulatory requirements related to record retention.
  • Develop and enforce policies for the secure storage and disposal of financial records.

Collaborate with legal and compliance teams to address any emerging regulatory changes.

Financial Reporting Support:

  • Provide accurate and timely data to support the preparation of financial reports.
  • Collaborate with the senior leadership team to present financial information for decision-making.
  • Ensure that financial records are well-organized and readily accessible for internal and external reporting requirements.

Tax Compliance:

  • Ensure timely and accurate preparation and filing of all corporate tax returns.
  • Stay informed about changes in tax laws and regulations that may impact the company.
  • Collaborate with external tax advisors to optimize the company''s tax position.

Internal Controls:

  • Develop and maintain effective internal control procedures to safeguard company assets.
  • Regularly assess the effectiveness of internal controls and make enhancements as necessary.
  • Ensure compliance with internal control policies and procedures.

Audit Support:

  • Prepare audit schedules and provide necessary documentation to support audit assertions.
  • Address audit findings promptly and implement corrective actions as required.

Financial Systems and Software:

  • Oversee the implementation and maintenance of accounting software systems.
  • Collaborate with IT to ensure the integrity and security of financial data.

Regulatory Compliance:

  • Stay current on changes in accounting standards and regulations.
  • Ensure compliance with all financial reporting requirements imposed by regulatory bodies.
  • Develop and maintain a strong understanding of industry-specific regulations.

Financial Policies and Procedures:

  • Develop and update financial policies and procedures to reflect best practices.
  • Communicate changes in policies to the team and ensure adherence.
  • Conduct periodic reviews to assess the effectiveness of financial policies.

Team Management:

  • Lead and mentor a team of 3 bookkeepers, fostering a collaborative and high-performing work environment.
  • Delegate tasks effectively, ensuring the timely and accurate completion of accounting functions.
  • Conduct regular performance evaluations and provide constructive feedback to team members.

Process Improvement:

  • Identify and implement process improvements to enhance efficiency and accuracy in financial operations.
  • Evaluate and optimize internal controls to safeguard company assets and ensure compliance.
  • Stay informed about changes in accounting regulations and standards, adapting processes accordingly.

Desired Experience & Qualification:

  • Bachelors degree in accounting, Finance, or a related field; CPA designation preferred.
  • Proven experience as a Senior Accountant or in a similar leadership role.
  • Strong knowledge of generally accepted accounting principles (GAAP) and regulatory compliance.
  • Excellent analytical, organizational, and communication skills.
  • Proficient in accounting software and Microsoft Office Suite.
  • Previous experience managing a team is a significant asset.