Invoicing Clerk

3 weeks ago


Benoni, Gauteng, South Africa Green Marble Recruitment Consultants Full time
Minimum requirements:
  • Matric certificate.
  • HS Codes and Export experience (Non-negotiable).
  • Basic Excel skills.
  • SADC highly beneficial.
  • Invoicing experience (Non-Negotiable).
  • 2 years experience within a similar role (Non-Negotiable).
Personality Traits:
  • Thick-skinned.
  • Honesty and Integrity.
  • Timeous Delivery of Work.
  • Willingness to adapt and respond to the changing needs of the business.
  • Methodical with accurate filing and organising paperless capturing.
Duties and responsibilities:
  • Receive picking slips.
  • HS Codes.
  • Complete SADC forms.
  • Formulate invoicing.
  • Filing methodically.
  • Monitor and track shipments, ensuring all paperwork aligns with delivery schedules.
  • Provide shipping instructions to carriers and ensure proper documentation is submitted to customs.
  • Address any logistical challenges or delays that may affect invoicing or payment.
  • Maintain accurate records of invoices, shipments, and customs documentation.
  • Archive historical data to ensure compliance with legal and company policies.
  • Maintain updated knowledge of South African export control regulations (e.g., ITAC permits, VAT refund processes).
  • Ensure export shipments comply with country-specific rules and free trade agreements.
  • Assist in preparing reports for audits or inspections by SARS or other regulatory bodies.
  • Issue invoices promptly and follow up on overdue payments.
  • Process and record incoming payments in company systems.
  • Prepare financial reports on invoicing and revenue for management review.
  • Verify details such as quantities, pricing, and discounts on invoices.
  • Cross-check documentation against purchase orders and shipping instructions.
  • Reconcile discrepancies in invoicing and payments with clients or internal teams.
  • Communicate with freight forwarders, shipping companies, and customs brokers to coordinate shipment details.
  • Maintain correspondence with clients regarding invoices and payment requirements.
  • Work with internal departments (e.g., sales, finance, and logistics) to ensure alignment on export processes.
  • Generate and verify commercial invoices, packing lists, and proforma invoices.
  • Ensure compliance with South African export regulations and international trade standards.
  • Prepare customs declarations, ensuring adherence to South African Revenue Service (SARS) and import/export tariff codes.


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