Accounts Payable Controller
2 weeks ago
As an Accounts Payable Controller you will responsible for the following:
- Verify the accuracy of all creditor-related documents sent to Head Office.
- Ensure tax invoices are legally compliant.
- Request statements in a timely manner.
- Authorize and process invoice payments.
- Oversee the vendor application process.
- Identify errors or discrepancies in transactions.
- Process new supplier accounts.
- Administer branch supplier contracts.
- Maintain knowledge of both local and international suppliers.
- Manage your portfolio of suppliers paid by Head Office across various branches.
- Address and resolve branch and supplier queries and requests.
- Oversee, review, and track journals.
- Follow up on outstanding invoices and statements.
- Reconcile invoices, statements, and ERP system data.
- Ensure proficiency in conducting reconciliations.
- Submit all EFTs to the supervisor at least two days before month-end.
- Responsible for overseeing vendor age analysis.
- Provide valid reasons or explanations for any long-outstanding items.
- Ensure vendors are paid according to the agreed terms and conditions to effectively manage the companys cash flow.
- Build and maintain positive vendor and internal customer relationships.
- Minimize and resolve vendor and internal queries at the most basic level of complexity.
- Collaborate with the Procurement and Administration departments to resolve GRIR (Goods Receipt/Invoice Receipt) issues.
- Review automatic reconciliations and manually match discrepancies.
- Assist with additional workloads and support vendor rotation when requested or required.
- Process EFT payments accurately and efficiently.
- Resolve queries across various business units.
- Liaise with the Debtors Department and Sales to address supplier deductions related to customers.
- Ensure all invoices are accompanied by a statement and that the balance brought forward is accurate.
- Possess a solid understanding of foreign payments.
- Provide proof of payment to suppliers when requested.
- Verify B-BBEE (Broad-Based Black Economic Empowerment) status with vendors.
- Accurately capture company credit card transactions within the appropriate period.
- Process and manage expense claims.
- Confirm intercompany accounts and reconcile as needed.
- Prepare and manage budgets.
- Process journals accurately.
- Oversee all activities related to the payment cycle.
Job Experience and Skills Required:
Completed Matric
Minimum 2-3 years experience
Excellent attention to detail
Excel experience
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