Contracts Officer

4 weeks ago

City of Cape Town Metropolitan Municipality, South Africa Santam Insurance Full time
Job title : Contracts OfficerJob Location : Western Cape, Cape TownDeadline : March 07, 2025Quick Recommended Links
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What will make you successful in this role?

  • Implementation and administration of supplier contracts within relevant structures to enable an optimum procurement environment.
  • Assist the Sourcing Specialist or Procurement Manager with procurement related tasks. 
  • Manage one or more commodities, commodity groups or portion of a commodity on their own (depending on ability, experience & training).

Creation and maintenance of supplier agreements:

  • Draft the contract using standard wording/clauses.
  • Maintain contracts including all administration such as amendment of contracts using standard wording/clauses in terms of, supplier detail changes, price changes.
  • Ensure system updates occur with the relevant contract pricing terms & conditions (Business rules), and other criteria for internal and external users.
  • Ensure all ongoing changes to contracts are loaded to the system.

Assist Sourcing Specialist / Procurement Manager with or be responsible for management of procurement commodities:

  • Analyse and determine commodities spend and if sufficient volume or other criteria exists, initiate the sourcing process. [Business Case Analysis]
  • Determine potential suppliers. [Market Scanning & Analysis]
  • Drafts request for proposal (RFP) using standard wording/clauses. [system based]
  • Issue and coordinate RFP process. [Initiation to completion]
  • Adjudicate on RFP responses to determine most suitable suppliers.
  • Test the market on a pre-determined cyclical basis by issuing further RFP documentation on existing contracted and new potential supply base whereby the full selection to contract process starts again.
  • Administrating diversity of supply base and monitoring direction of spend against agreed performance targets. 
  • Obtain required approval on supplier selection recommendation.
  • Negotiate and award contract to preferred suppliers based on “Value” decision (dependent on signing authority).
  • Manage and administrate supplier’s contract compliance in terms of Quality, Service and Price performance detail (roll up of transactional data from system and Santam Quality department).
  • Ensure all ongoing changes to contracts are loaded to the procurement system.

Qualification and Experience

  • Matric/ Grade 12
  • Procurement qualification [CIPS or studying towards a CIPS qualification] or other relevant Diploma or B. Comm Supply Chain Management. 
  • Minimum 3 years’ experience in a procurement role. 

Skills

  • Communication (Written and Verbal): Is able to communicate clearly, enthusiastically and in an articulate manner.  
  • Interpersonal Skills: Building networks and good relations: Relates to people across organisational levels and boundaries, builds networks and profitable partnerships. Show understanding of needs; is attentive and responsive; show honesty and integrity in dealing with people.
  • Issue resolution: The ability to identify issues and risks and implement the relevant mitigating actions.
  • Vendor management: Manage supplier relationships, developing supplier programs, and identifying continuous improvement initiatives. Tracks supplier spend and provide feedback to necessary stakeholders.
  • Delivering Results and Meeting Customer Expectations
  • Stakeholder relationship management 
  • Networking
  • Analysing and ability to identify opportunity/ challenges

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