Personal Assistant to the Managing Director

2 days ago

Pretoria, South Africa Clearleaf HR Consulting Full time

IntroductionManage the day-to-day office tasks of the Managing Director. Awareness of the organization’s aims and objectives and work to help the MD make the best use of his/her time by assisting in various projects as well as dealing with all secretarial and administrative tasks. Perform a number of tasks for the Director and represent the Director on a daily basis so it is of high importance to always maintain a high standard in any assignment to be carried out.Duties & ResponsibilitiesMain Tasks and Responsibilities Manage the day-to-day office tasks of the Managing Director Prepare background documents and outgoing mail as necessary. Monitor, screen, respond to and distribute incoming communications Maintain accurate calendars with an understanding of prioritizing important deliverables Act as a liaison for the Managing Director for internal and external inquiries Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting. Review and summarize miscellaneous reports and documents. Assist MD to Draft high-level presentations, communications and documents using Word, Excel and PowerPoint Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements. Conduct research, collect, and analyze data to prepare reports and documents for Managing Director Prepare monthly expense reports for Managing Director Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Manage Head Office payroll (about 35 people). Load payments for release. Handle insurance claimsThe Employee requires these skills and experience in order for it to carry out its business. Ensure the MD’s diary is optimally managed for internal and external responsibilities and duties Liaise with other stakeholders to coordinate various meetings Schedule meetings for MD to meet with direct reports and their teams at intervals as agreed. Provide confidential secretarial support to the MD. Recording and typing agendas, minutes, memos, letters, reports and presentations for the MD when required. Responsible for answering, scanning and re-routing of telephone calls as well as setting up of telephone or video conferences. Responsible for scrutinizing, re-routing and answering of all incoming correspondence (mail and e-mail) Book venues for meetings and organizes refreshments Ensure database with contacts and telephone numbers and e-mail addresses is established and maintained. Support Executive with compliance to company policies and ensure Executive is kept abreast of policy changes. Scout and maintain an awareness of Executive’s portfolio and advise the Executive of information and or matters of interest such as conferences, seminars etc.Travel Arrangements - Responsible for making travel arrangements for the MD by: Liaising with people and companies to be visited to arrange suitable dates and venues. Arrange flights tickets, accommodation, car hire etc. Support the Executive with trip planning and¬ Prepare detailed itineraries for the Executive The above will also include travel for personal purposes such as commuting flights etc.Desired Experience & Qualification Grade 12 (required) Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage) 3 to 5 Years Minimum Experience in an administrative support role At least 2-3 years’ experience as an executive assistant Relevant software application (MS Office Suite) Pastel (accounting and payroll) (preferred) Diary Management Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration. Able to work in a fast-paced environment. Working under pressure Deadline driven. Strong attention to detail. Accurate/Meticulous/Efficient/Strong/Confident Good communication skills Excellent verbal, written, telephone and interpersonal skills. Computer literacy including developed skills on (MS Office Suite) The ability to manage own workload and to work as part of a team. Honest and Reliable

  • Personal Assistant to Director

    3 weeks ago

    Pretoria, Gauteng, South Africa Rakkgalakane Full time

    We are seeking a Personal Assistant to Director to join our team at Rakkgalakane. The successful candidate will have at least 10 years of experience as a litigation secretary and be well-versed in Civil and Commercial litigation.This is a full-time position that offers a competitive salary of R25-30k CTC.The ideal candidate will have excellent organisational...

  • Personal Assistant to the Managing Director

    1 day ago

    Akasia, Pretoria North, South Africa Clearleaf HR Consulting Full time

    Introduction Manage the day-to-day office tasks of the Managing Director. Awareness of the organization’s aims and objectives and work to help the MD make the best use of his/her time by assisting in various projects as well as dealing with all secretarial and administrative tasks. Perform a number of tasks for the Director and represent the Director on a...

  • Personal Assistant to Director of Finance and Administration

    6 days ago

    Pretoria, Gauteng, South Africa Phaki Personnel Full time

    Job OverviewWe are seeking a highly skilled and organized Personal Assistant to provide administrative support to our Director of Finance and Administration.

  • Personal Assistant

    4 weeks ago

    Pretoria, South Africa Jobted ZA C2 Full time

    Our client is seeking a Personal Assistant to the Managing Director to join their team in Akasia. Job Purpose: Manage the day-to-day office tasks of the Managing Director. Awareness of the organization’s aims and objectives and work to help the MD make the best use of his time by assisting in various projects and dealing with all secretarial and...

  • Personal Assistant

    1 week ago

    Pretoria, South Africa Miniyethu Holdings Full time

    My client, an established group of companies is seeking to employ an Executive Personal Assistant to the Director. The purpose of this role is to assist the Director with all his various business and personal responsibilities. The position also has a strong financial focus. **Duties**: - Liaising with various stakeholders, clients, suppliers, and staff on...

  • Executive Personal Assistant

    7 months ago

    Pretoria, South Africa Afrit Full time

    **Introduction** AFRIT is one of the most respected and innovative trailer manufacturers in Africa. With more than 50 years experience in the industry. AFRIT has a solid reputation of being competitive, innovative, and at the forefront of industry. A highly advanced infrastructure, coupled with a constant drive for expansion has allowed AFRIT to become the...

  • Literacy Director

    8 months ago

    Pretoria, South Africa Room to Read Full time

    Position Overview This position is responsible for overseeing the overall design and technical quality of Room to Read’s South Africa Literacy program. The Director will provide technical guidance, oversight, direction and support to the Literacy program. The position will collaborate closely with the Program Operations Director. The Literacy Director is...

  • Personal Assistant

    2 months ago

    Pretoria, South Africa Placement Point Full time

    A well established company based in Montana is seeking a Personal Assistant to the directors. Duties: - Schedule meetings and manage calendars - Answer phone calls and emails and take messages - Take notes at meetings - Help with daily time management - Run errands as requested - Plan travel arrangements if necessary - Coordinate events (Golf...

  • Admin / Personal Assistant Property Development

    1 day ago

    Pretoria, South Africa The Stewart Family Group Full time

    **Duties & Responsibilities** - Answering calls and liaising with shareholders, clients and employees competently - Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive - Manage various office tasks business related - Sourcing of materials and items required in the daily running of the company - Typing,...

  • Personal Assistant

    2 weeks ago

    Pretoria, South Africa Innovative Staffing Solutions Full time

    **Personal Assistant to GM** - Taking dictation - Drafting presentations on power point - Managing and coordinating director’s diaries and travel arrangements - Taking minutes at meetings - Coordinating meetings with various managers, customers and role-players involved - Setting up and co-ordinating online meetings using software such as Zoom and...

  • Assistant Director: Marketing

    5 months ago

    Pretoria, South Africa The South African Department of Employment & Labour Full time

    **Assistant** **Director**:Marketing** **&** **Communication** **REF** **NO**:HR **5/1/2/3/145** **SALARY**: R444 036 per annum **CENTRE**: Compensation Fund, Pretoria **REQUIREMENTS**: Three years' tertiary qualifications in Communications/Marketing/Public Relations Management. 4 years' functional experience as Senior Communication Officer in...

  • Assistant Director: Bank Reconciliation

    5 months ago

    Pretoria, South Africa The South African Department of Employment & Labour Full time

    **Assistant** **Director**:Bank** **Reconciliation** **Ref** **No**:HR** **5/1/2/3/146** **SALARY**: R444 036 per annum **CENTRE**: Compensation Fund, Pretoria **REQUIREMENTS**: Three-year qualification in Accounting or Financial Management. 2 years' functional experience in Bank Reconciliation environment. 2 years' supervisory experience. Knowledge:...

  • Assistant Director: Marketing

    4 months ago

    Pretoria, South Africa The South African Department of Employment & Labour Full time

    Assistant Director: Marketing & Communication REF NO: HR 5/1/2/3/145 SALARY: R 444 036 per annum (all inclusive) CENTRE: Compensation Fund, Pretoria REQUIREMENTS: Three years' tertiary qualifications in Communications/Marketing/Public Relations Management. 4 years' functional experience as Senior Communication Officer in Communications/Marketing/Public...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, South Africa BMW (South Africa) (Pty) Ltd. Full time

    Administration of TX-R office and organization of Plant Director agenda to ensure his/her day-day duties and representation of the company run seamless; as well, where requested, assist his Direct reports of TX-R not main responsibility or accountability of this role. - Meticulous management of the Plant Director calendar and appointments for the Plant...

  • Persoonlike Assistent vir Besturende Direkteur/Personal Assistant to the Managing Director(O02)

    5 days ago

    Pretoria, South Africa Werksmag Consilium Pty Ltd Full time

    Persoonlike Assistent vir Besturende Direkteur Ons kliënt is 'n toonaangewende vervoer en logistieke maatskappy wat n verskeidenheid van prokukte regoor Suid-Afrika vervoer. Hulle is trots op die lewering van uitmuntende kwaliteit, doeltreffendheid, en 'n hoë vlak van kliëntediens. Die maatskappy is ten volle toegewy aan die bevordering van die...

  • Personal Assistant

    4 months ago

    Pretoria, South Africa Ergasia Placements Full time

    An exciting opportunity exists at my client based in** PTA East** for an energetic, can-do approach **Personal Assistant & HR Administrator** to join their team. **EE: Open** **Minimum Requirements**: - Completed Matric - At least 5 years' experience as a PA and HR Administrator. - Good knowledge of accounting principles - Computer literate, MS Office...

  • Assistant Director: Pension Administration

    2 weeks ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Pension Administration & Maintenance REF NO: HR 5/1/2/3/74 **Salary**: R477 090 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Financial Accounting/Internal Auditing/Auditing/Cost and Management Accounting/Financial Management/Financial Information System. 4 years’ experience on Senior...

  • Recruitment Agency

    7 months ago

    Pretoria, South Africa RAKKGALAKANE RECRUITMENT Full time

    **Recruitment Agency - Personal Assistant to MD, Pretoria, Rneg + Ben** Rakkgalakane Recruitment is looking for a dynamic person to fill the Personal Assistant/ Recruitment Administrator position. We are in the **Waverley, Pretoria** area. - Grade 12 - Min **5 years exp in Recruitment Agency environment**: - Exp in **ATS (Dittohire or Placement...

  • Assistant Director: Bank Reconciliation

    4 months ago

    Pretoria, South Africa The South African Department of Employment & Labour Full time

    Assistant Director: Bank Reconciliation REF NO: HR 5/1/2/3/146 SALARY: R 444 036 per annum (all inclusive ) CENTRE: Compensation Fund, Pretoria REQUIREMENTS: Three-year qualification in Accounting or Financial Management. 2 years' functional experience in Bank Reconciliation environment. 2 years' supervisory experience. Knowledge: Financial Management....

  • Assistant Director: Monitoring and Evaluation

    2 weeks ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Monitoring And Evaluation REF NO: HR 5/1/2/3/76 **Salary**: R382 245 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Business Management/Business Administration/Sociology. 4 years’ functional experience in Monitoring and Evaluation environment. Knowledge: Compensation Fund, Policies,...