Administration Manager

1 week ago

Welkom, South Africa Bidvest Protea Coin Full time

Maintaining compliance of fleet policies and procedures relating to entire fleet management process.Daily liaison and administration with support structures:HQ Fleet DepartmentAutomated Fleet Domain report queriesMaintenance and repairsTechnical concerns in generalService provider issuesAuthorizations enquiries out of Wesbank mandateAccidentsFuel CardsTollgate E-TagsTraffic FinesDriver ID tagsLicence renewalsBidtrackTracking / Dashcam / Driver ID Tag DeviceSoftware, application and technical supportContact person for stolen or hi-jacked incidentsAll service providersCommunication between operations and service providersWesbankMaintenance and repairs authorisations to service providersMechanical recoveriesAccident recoveriesAnalyse automated daily fleet reports and escalate exceptions to operations to resolveFleet register confirmation, service due, license and COF renewalMTD M&RMTD Fuel transactions (Liters and Expense)MTD - Fuel ConsumptionLTD Accident repairs pendingMTD Traffic violation recorded against driversMTD Driver behaviourEnsure that all sites comply and are consistent with pro-active maintenance on daily basisCleaning of vehicles to prescribed specification and frequencyReporting mechanical and cosmetic defects as and when they occurDriver error, poor driving behaviour, awareness and training are dealt within official mannerVehicles are roadworthy and complaint to client specificationsDetailed routine physical fleet inspections compliance based on pre-set criteriaDaily DriversSite managers WeeklyFleet Co-Ordinator MonthlyPhysical vehicle inspections at service providers after "major" repairs are completedMechanicalAccidentsPreferred qualifications/attributes/skills:Grade 12PSIRA will be advantageMechanical qualification will be advantageGood knowledge to utilize EXCEL and MS Office programs will be compulsoryPrevious fleet related experience will be compulsoryAbility to perform technical assessment on a vehicle to respond pro-activelyThe ability to analyse a technical report or verbal feedback from a qualified technical person to respond accordinglyExcellent written & verbal communication skillsThe ability to communicate and present at all levelsThe ability to work under continues pressureClean disciplinary, criminal and credit recordPrepared to work additional hours when requiredPositive, innovative and self-driven personalityThe ability to adapt from one task to the other easilyOwn reliable transportGood and stable health

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