Temp Receptionist/Admin Support Assistant

3 weeks ago

East London, South Africa Abantu Staffing Solutions Full time

Overview

Our client in the fuel supply industry is seeking a Temp Receptionist/Admin Support Assistant to join their team.

Minimum Requirements

  • Grade 12/Matric
  • Admin Qualification/similar
  • Previous experience is essential
  • Knowledge of administrative and clerical procedures
  • Computer literate with relevant software applications – Microsoft Word, Excel, Outlook, and Switchboard.
  • Knowledge of customer service principles and practices

Job Responsibilities

  • Answer telephone, screen, and direct calls- take and relay messages professionally (via email or telephonically)
  • Ensure reception is always covered/attended during office hours excluding lunch hour
  • Greet persons entering the organization and direct them to the correct destination
  • Arrange for teas and coffees for visitors on arrival
  • Provide information to callers and deal with queries from the public/customers
  • Ensure knowledge of staff movements in and out of the organization
  • Tidy and maintain the reception area
  • Courier control – delivery, receiving, and document control
  • Receive and sort mail and deliveries
  • Manage and maintain car rental bookings.
  • Responsible for Creating POs on Sage Evolution – update information on shared folder and ensure Finance Department receives documentation
  • Prepare letters and documents as requested
  • Assist with planning and co-ordinating boardroom bookings on the calendar, catering, and other functions as requested from time to time
  • Assisting Exec PA with office-housekeeping products. Receive at reception.
  • Responsible for stationery order and stationery stock control (monthly) and water order for office (Weekly)
  • Telephone management system YAXXA – request update of relevant information on the system as required
  • Manage weekly car-wash person, schedule vehicles for cleaning and provide finance with payment schedule.
  • General administrative and clerical support as required

Key Competencies / Skills

  • Verbal and written communication skills
  • Professional, friendly telephone skills
  • Reliability, Honesty, and Energetic
  • Professional personal presentation
  • Customer service orientated
  • Information management for filing
  • Office administration skills
  • Organising and planning skills
  • Attention to detail
  • Initiative
  • Stress tolerance

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