Stock Controller â Pre-Owned Vehicles
3 weeks ago
Key Responsibilities:Stock Management & Floorplan AdministrationManage and allocate vehicle stock across branches and departmentsCoordinate floorplan loading, settlement, and reconciliationProcess floorplan sales and manage flagged vehicles and funding limitsPrepare and maintain floorplan documentation for new and used vehicle acquisitionsEnsure accurate recording of vehicle details and profit calculationsMove stock for finance, sales, or workshop purposes and track physical movementsPerform daily stock status updates, reconciliations, and availability reportingNATIS & Licensing DocumentationTrack, collect, and sort NATIS documents from licensing departments and couriersArrange NATIS collections from finance and auction partnersSubmit and monitor name changes, RC2 downloads, and compliance with licensing protocolsSend NATIS copies to clients and ensure document filing is completed accurately and timeouslyCash Flow, Reporting & Administrative DutiesPrepare cash flow inputs and vehicle settlement forecasting for the Dealer PrincipalReconcile outstanding accounts and liaise with finance on remittances and invoice breakdownsSupport with DOC preparation and floorplan interest reportingDownload, prepare, and file relevant compliance documentation (FICA, resolution letters, terms accounts)Coordinate invoice communication and credit note follow-ups with suppliers and fundersKeep Wesleys office and reporting board updated with current stock status and finance summariesCoordination & ComplianceLiaise with internal departments including sales, licensing, and finance to ensure smooth vehicle flowAssist with bank queries, settlement letters, and auction document handlingRespond to queries from auctions and funding partners professionally and promptlyEnsure all vehicle deal files are complete, accurate, and properly storedRequirements:Matric with strong numerical and administrative skillsMinimum 35 years experience in a stock control or vehicle administration role in a used vehicle dealership environmentExperience working with floorplans is essentialStrong working knowledge of vehicle finance procedures and stock system processesFamiliarity with vehicle licensing and NATIS documentationExcellent communication, follow-up, and organisational skillsComputer literate proficient in MS Excel and dealership software systems eg, VMSAutomotive Industry experience Essential Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application. Applications should be submitted no later than Thursday 30 October 2025.
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Pre-Owned Passenger Vehicle Debtors
3 weeks ago
Middelburg, South Africa Select Motor Recruitment Full timeKey Responsibilities:Financial Processing & ReconciliationsAllocate daily bank statements and finance payouts accuratelyProcess and reconcile all bank statement transactionsFinal invoice vehicles and ensure supporting documentation is complete and correctCalculate and record accurate vehicle profit marginsCost vehicles correctly into stock and maintain...
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Vehicle Sales Admin: Invoicing, Licensing
2 weeks ago
Middelburg, South Africa Eastern Personnel Consultants Oostelike Personeel Konsultante Full timeA recruitment agency in Mpumalanga seeks a highly organized Vehicle Sales Administrator to oversee administrative workflows in the vehicle department. The ideal candidate will have at least 3 years of experience in a dealership sales administration role and be proficient in various DMS software, such as Automate, CDK, or Seriti. Responsibilities include...
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Stock Controller
1 week ago
Middelburg, South Africa Bluespec Holdings Full time**Main Job Function**: - Minimize Theft - ensure that correct processes are implemented and adhered to with regards to checking in of vehicles and releasing of vehicles. - Report any deviations and suspicious activities to manager immediately. - Implement and provide input on current processes and systems. - Ensure correct and timeous preparation for...
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Stock Controller
1 week ago
Middelburg, South Africa Bluespec Holdings Full time**Main Job Function**: - Minimize Theft - ensure that correct processes are implemented and adhered to with regards to checking in of vehicles and releasing of vehicles. - Report any deviations and suspicious activities to manager immediately. - Implement and provide input on current processes and systems. - Ensure correct and timeous preparation for...
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Commercial Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Sydsen Full timeKey Responsibilities:Process and manage all sales documentation for new and pre-owned commercial vehiclesPrepare sales agreements, quotations, and delivery documentationCoordinate vehicle registrations, licensing, and finance applicationsMaintain accurate records of sales transactions, customer information, and stock levelsLiaise with customers, dealerships,...
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Commercial Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Sydsen Full timeKey Responsibilities: Process and manage all sales documentation for new and pre-owned commercial vehicles Prepare sales agreements, quotations, and delivery documentation Coordinate vehicle registrations, licensing, and finance applications Maintain accurate records of sales transactions, customer information, and stock levels Liaise with customers,...
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Vehicle Sales Administrator
1 week ago
Middelburg, South Africa Oostelike Personeel Konsultante Full timeSUMMARY : POSITION INFO : Department: Sales Administration / Operations Reports to: Dealer Principal / Sales Manager / Financial Manager Employment Type: Full-Time Role Summary We are looking for a highly organized, detail‑oriented Vehicle Sales Administrator to manage the administrative workflow of our (New / Used) vehicle department. In this role, you...
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Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Eastern Personnel Consultants Oostelike Personeel Konsultante Full timeDepartment: Sales Administration / Operations Reports to: Dealer Principal / Sales Manager / Financial Manager Employment Type: Full-Time Role Summary We are looking for a highly organized, detail-oriented Vehicle Sales Administrator to manage the administrative workflow of our (New/Used) vehicle department. In this role, you will serve as the bridge between...
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Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Oostelike Personeel Konsultante Full timeDepartment: Sales Administration / OperationsReports to: Dealer Principal / Sales Manager / Financial ManagerEmployment Type: Full-Time Role SummaryWe are looking for a highly organized, detail-oriented Vehicle Sales Administrator to manage the administrative workflow of our [New/Used] vehicle department. In this role, you will serve as the bridge between...
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Dispatch & Stock Control Supervisor
1 week ago
Middelburg, South Africa Premier Full timeA logistics and supply chain company in Middelburg is seeking to hire a staff member for daily control of orders for dispatch. Responsibilities include stock control, verifying load documents, overseeing employees, and maintaining housekeeping processes. Ideal candidates should be detail-oriented and able to handle multiple tasks efficiently. This position...
