Vehicle Sales Administrator
2 weeks ago
Department: Sales Administration / OperationsReports to: Dealer Principal / Sales Manager / Financial ManagerEmployment Type: Full-Time Role SummaryWe are looking for a highly organized, detail-oriented Vehicle Sales Administrator to manage the administrative workflow of our [New/Used] vehicle department. In this role, you will serve as the bridge between the Sales Team, the Finance & Insurance (F&I) department, and the Workshop.Your primary objective is to ensure the "deal file" is accurate and complete so that the dealership receives payment from the bank efficiently. You will handle everything from bringing a vehicle into stock (GRV) to licensing it on eNaTIS and processing the final invoice for delivery.ShutterstockKey Responsibilities1. Deal Invoicing & ProcessingInvoicing: Generate accurate Tax Invoices and Credit Notes for vehicle sales.Deal Loading: Load signed Offers to Purchase (OTP) into the Dealer Management System (DMS).Costing: accurate loading of "extras" (tow bars, smash & grab, smash repairs) to the deal file to ensure the Gross Profit (GP) report is accurate.Validations: Verify that all compliance documents (FICA, Proof of Payment, Insurance Confirmation) are in the file before releasing the invoice to the bank.2. Licensing & Registration (eNaTIS)Registrations: Handle all eNaTIS transactions, including:RLV: Registering and Licensing new vehicles.NCO: Processing Notification of Change of Ownership for trade-ins.BRNC: Ensuring the dealership’s Business Register Number Control is up to date.Number Plates: Ordering number plates and license discs in time for delivery.Trade-Ins: Ensuring trade-in vehicles are "stock listed" correctly and that settlement letters from banks are valid.3. Stock Control & ManagementGRV (Goods Received Voucher): Bring new vehicles into stock on the system immediately upon arrival from the manufacturer or other dealers.Stock Aging: Assist the Sales Manager in monitoring stock age (days in stock) to avoid floorplan interest penalties.Flooring: Request "release notes" from the floorplan finance house (e.g., WesBank/Standard Bank) once a vehicle is sold.4. Compliance & OEM ReportingIncentive Claims: Submit claims to the Manufacturer (OEM) for rebates, warranty registrations, and maintenance plans.POPIA & FICA: Ensure client files meet strict Protection of Personal Information Act and Financial Intelligence Centre Act standards (e.g., clear copies of ID, verified proof of residence).Fines Management: Redirect traffic fines for demo vehicles to the responsible driver (AARTO redirection).Requirements & QualificationsExperience:Minimum 3 years of experience in a Dealership Sales Administration role.Experience dealing with Licensing Departments (Traffic Department) is essential.System Knowledge:Proficiency in a recognized DMS is non-negotiable: Automate (Evolve), CDK (Kerridge), or Seriti.Working knowledge of eNaTIS.Skills:Financial Discipline: Understanding of Debits, Credits, and VAT implications on an invoice.Pressure Management: Ability to handle "Month End" chaos when 20+ deals need to be invoiced in one day.Communication: You must be firm enough to tell a Sales Executive, "No, I cannot invoice this car until you bring me the correct ID copy."
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Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Treasure Trove Personnel Full timeVehicle Sales Administrator job vacancy in Middelburg. We are seeking a highly organized and detail-oriented Vehicle Sales Administrator to support the UD sales department in Middelburg. The ideal candidate will have strong administrative skills, exceptional accuracy, and experience within a franchised commercial dealership environment. Salary: R15 000 – R...
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Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Treasure Trove Personnel Full time✨ Key Responsibilities: ✅Prepare and process all vehicle sales documentation and deal files ✅ Ensure accuracy and compliance with dealership and OEM requirements ✅ Coordinate vehicle registrations, licensing, and roadworthy certificates ✅ Communicate with banks and finance institutions when required ✅ Assist with stock counts, vehicle invoicing,...
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Vehicle Sales Administrator
1 week ago
Middelburg, South Africa Oostelike Personeel Konsultante Full timeSUMMARY : POSITION INFO : Department: Sales Administration / Operations Reports to: Dealer Principal / Sales Manager / Financial Manager Employment Type: Full-Time Role Summary We are looking for a highly organized, detail‑oriented Vehicle Sales Administrator to manage the administrative workflow of our (New / Used) vehicle department. In this role, you...
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Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Eastern Personnel Consultants Oostelike Personeel Konsultante Full timeDepartment: Sales Administration / Operations Reports to: Dealer Principal / Sales Manager / Financial Manager Employment Type: Full-Time Role Summary We are looking for a highly organized, detail-oriented Vehicle Sales Administrator to manage the administrative workflow of our (New/Used) vehicle department. In this role, you will serve as the bridge between...
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Commercial Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Sydsen Full timeKey Responsibilities: Process and manage all sales documentation for new and pre-owned commercial vehicles Prepare sales agreements, quotations, and delivery documentation Coordinate vehicle registrations, licensing, and finance applications Maintain accurate records of sales transactions, customer information, and stock levels Liaise with customers,...
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Commercial Vehicle Sales Administrator
2 weeks ago
Middelburg, South Africa Sydsen Full timeKey Responsibilities:Process and manage all sales documentation for new and pre-owned commercial vehiclesPrepare sales agreements, quotations, and delivery documentationCoordinate vehicle registrations, licensing, and finance applicationsMaintain accurate records of sales transactions, customer information, and stock levelsLiaise with customers, dealerships,...
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Vehicle Sales Admin: Invoicing, Licensing
2 weeks ago
Middelburg, South Africa Eastern Personnel Consultants Oostelike Personeel Konsultante Full timeA recruitment agency in Mpumalanga seeks a highly organized Vehicle Sales Administrator to oversee administrative workflows in the vehicle department. The ideal candidate will have at least 3 years of experience in a dealership sales administration role and be proficient in various DMS software, such as Automate, CDK, or Seriti. Responsibilities include...
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Vehicle Sales Admin: Seamless Deal Closings
2 weeks ago
Middelburg, South Africa Treasure Trove Personnel Full timeA recruitment agency is seeking a detail-oriented Vehicle Sales Administrator in Middelburg to support the UD sales department. The ideal candidate has strong administrative skills and at least 3 years’ experience in a franchised commercial dealership. Responsibilities include managing sales documentation, coordinating vehicle licensing, and supporting the...
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Middelburg, South Africa Oostelike Personeel Konsultante Full timeA recruitment agency in Middelburg is seeking a highly organized Vehicle Sales Administrator. Responsibilities include managing invoicing and deal processing, handling vehicle licensing through eNaTIS, and ensuring compliance with regulations. The ideal candidate will have at least 3 years of experience in dealership sales administration and proficiency in a...
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New Vehicle Sales Executive
5 days ago
Middelburg, South Africa Sydsen Full timeA well-established Motor Dealership is looking for an - experienced_ **New** **Vehicle Sales Executive** to join their New Vehicle Sales Department based in Middelburg, Mpumalanga **Requirements**: - Vehicle Sales experience of 3+ years within a (franchised) New Vehicle Sales Department - Someone with excellent motor industry knowledge, customer service...
