Debtors Clerk

6 days ago

Cape Town, Western Cape, South Africa Lewis Group Full time

Debtors Clerk Cradock

9 hrs p/day TBC p/monthPermanent - Full-timeWork schedule: As NeededStart date: ASAPJob description

This is a summary of what the job involves to help you decide if you are a good fit.

The role supports the Branch in managing customer accounts to ensure a high level of customer satisfaction within the company's credit policy, rules, and procedures. The Debtors clerk role requires the incumbent to receive, verify, safeguard, and record all cash received from customers and issue receipts of transactions. They are required to resolve all queries and manage the processing and reconciliation of customer accounts. Ideal candidates would have Debtors experience in following-up on outstanding payments and liaising with other branches when necessary, regarding OBO customers.

You may be required to assist with duties outside of your core role to support the business in driving sales and managing the debtor's book. This could range from assisting in displays/promotions, maintaining general housekeeping to supporting with other store related activities.

What you'll do

This is a list of tasks that you will be responsible for doing on your days at work.

  • Receipt of Sales
  • Petty Cash
  • Refunds
  • Working with people
  • Customer Service
  • Compliance
  • Receive, verify, safeguard, and record all cash received from customers and issue receipts of transactions, immediately and according to company policy and procedures.
  • Obtain bank clearances for cheques more than R500 (in the case of cash sales only)
  • Manage RD cheques according to company policy.
  • Ensure that amounts tendered by customer balances to computer generated receipt.
  • Secure all takings in security drawer immediately after receipting has taken place. Secure all takings in the SAFE or drop safe after a quick bank or cashing up at the end of each trading day.
  • Complete all administrative documents in terms of company policy and procedure as laid down in manuals and Standing Instructions.
  • Manage all OBO transactions and ensure that all relevant data is captured in terms of company policy and procedure.
  • Capture the manual receipts used by outside Collectors as per company policy and procedures.
  • Report all cancelled receipts to the Branch Manager.
  • Manage and understand all administrative procedures and should changes occur, become familiar with them and for immediate implementation.
  • Ensure that necessary documentation is maintained for the control of petty cash daily.
  • Maintain administrative procedures in terms of company policy and procedure.
  • Credit application and review
  • Obtain and verify all personal information from customers as per company requirements.
  • Explain HP Agreement to the customers in order to avoid any misunderstandings, submit all transactions to the Transact Dept., and inform the customer if a transaction has been approved or declined with reasons.
  • To constantly determine the up-do-date information from customers and process this onto the computer system.
  • To communicate to short payers the importance of paying full installments and to negotiate a payment plan if they fall in arrears.
  • To communicate daily with the Branch Manager and Regional Accounts Manager on the progress made regarding the improvement of the debtor's book.
  • Banking & safeguarding cash
  • To ensure that all cashing up procedures are completed in terms of company policy and to check daily banking audit trails for accuracy and variances before making up the bank and to take corrective action where necessary.
  • To prepare daily bank deposit slips and arrange for banking as per company policy, to enter all deposits in the bank movement, register daily and to balance daily cash takings daily with receipts.
  • To check that the handing over of banking to Security Service is done according to laid down policy and procedure and to ensure that safety procedures of the company are applied in branches without the drop safe facility.
  • To comply with all administrative procedures in the daily banking process, and to account for all shortages and to comply with standard procedure in this event.
  • To extract daily banking audit trails and attach relevant documentation, and to ensure that all banking reports are filed daily and kept safely.
  • To ensure that all refund transactions comply with company policy and procedures and all necessary data is computerized.
  • Support customer complaints, where they are impacted by your department toward resolution according to acceptable resolution norms, and escalate long outstanding issues to the BM and Regional Controller to support management of issues.
  • Ensure safe working environment, through maintaining housekeeping standards, management, and adherence to risk assessments, and taking responsibility for health and safety concerns within section/department.

Requirements

This is a list of things you will need in order to be considered for this role

  • Matric
  • English
  • Clear criminal record

Preferences

Meeting the preferences would be a plus, but if you don't, it won't stop companies from considering you.

  • South African candidates
  • Experience: Debtors Clerk
  • Within 15km from job
  • Previous understanding of NCA and Credit related process
  • Excellent interpersonal telephonic and customer service skills
  • Computer Literate
  • Able to work under pressure
  • High attention to detail
  • Excellent organisational skills and able to multitask
  • Minimum 2-3 years Retail Debtors Management Experience preferably in the furniture retail

Application Process

This is a list of things you will need to do when completing your application to this job.

Assessments required for application

  • Potential Work Performance Assessment Battery

Questions required for application

  • Do you have any experience working in Finance? If yes, please tell us about your experience and previous responsibilities.
  • In which area do you currently live? (Please be specific in providing the suburb, district or city)
  • Do you have experience with balancing and reconciling cash?
  • Do you have experience analyzing financial reports on a weekly, monthly, and annual basis?
  • How do you keep your filing system in order?
  • How do you handle learning a new system?

  • Debtors Clerk

    6 days ago

    Cape Town, Western Cape, South Africa Communicate Recruitment Full time

    Location: Cape TownPosition Type: Full-TimeWe are currently seeking a detail-oriented and professional Debtors Clerk to join our clients team. If you have experience managing debtor accounts and possess excellent communication and organizational skills, we would love to hear from youKey Requirements:Matric with accounting and mathematicsCertificate in...

  • Debtor's Clerk

    3 hours ago

    Cape Town, Western Cape, South Africa CK Africa Talent Full time

    Debtor's ClerkCape TownRegularMERIEUX NUTRISCIENCESAs a trusted partner, our Public Health mission is to make food systems safer, healthier and more sustainable. Throughout our global network in 27 countries, we offer to our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment and...

  • Debtors Clerk

    4 weeks ago

    Cape Town, Western Cape, South Africa Mérieux NutriSciences Full time

    As a trusted partner, our Public Health mission is to make food systems safer, healthier, and more sustainable. Throughout our global network in 27 countries, we offer our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment, and consumer goods. External growth has been a key pillar of...

  • Debtors Clerk Position

    4 days ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Job Overview:The ideal candidate for this Junior Debtors Clerk position will possess a strong background in wholesalers experience and have a minimum of 1-2 years' experience in debtors/accounts. The successful applicant will be responsible for managing invoices and reconciliations with excellent attention to detail and accuracy.

  • Debtors Clerk – Produce Company

    2 weeks ago

    Cape Town, Western Cape, South Africa Karen Tupper Recruitment Full time

    Debtors Clerk – Produce Company | Cape TownA well-established produce company in Cape Town is seeking a Debtors Clerk to join their finance team. This role is ideal for a detail-oriented individual with strong numerical skills and a solid understanding of debtors' processes.Key Responsibilities:Manage and maintain the debtors' ledger, ensuring accurate and...

  • Debtors Clerk – Produce Company

    3 days ago

    Cape Town, Western Cape, South Africa Karen Tupper Recruitment Full time

    Debtors Clerk – Produce Company | Cape TownA well-established produce company in Cape Town is seeking a Debtors Clerk to join their finance team. This role is ideal for a detail-oriented individual with strong numerical skills and a solid understanding of debtors' processes.Key Responsibilities:Manage and maintain the debtors' ledger, ensuring accurate and...

  • Debtors Clerk

    6 days ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Our well-established client is seeking a temp Debtors Clerk to join their finance team. The ideal candidate will be responsible for managing accounts receivable, processing invoices, and ensuring timely collections while maintaining strong relationships with client. Requirements:Matric (Accounting or Finance qualification advantageous)2+ years of experience...

  • Debtors Clerk

    3 weeks ago

    Cape Town, Western Cape, South Africa The Recruitment People Full time

    Job Description:The Debtors Clerk will be responsible for the full accounts receivable function. The responsibilities include but are not limited to:Monitor and manage overdue accounts and collection activitiesMaintain accurate records of all collectionsOversee and manage the accounts receivable ledgerStakeholder engagementMinimum Requirements:Relevant...

  • debtors clerk

    4 weeks ago

    Cape Town, Western Cape, South Africa Voltex SA Full time

    Voltex (Pty) Ltd is looking for a suitable candidate to fill the role of a Debtors Clerk (Jnr) for the Cape Admin branch. This incumbent will be reporting to the Regional Accountant.The purpose of this role is responsible for recovering debts and reconciling the debtors accounts as efficiently as possible.Your areas of responsibility:Monitor debtors and...

  • debtors clerk

    4 weeks ago

    Cape Town, Western Cape, South Africa Voltex SA Full time

    PermanentWestern CapePosted 3 days agoVoltex (Pty) Ltd is looking for a suitable candidate to fill the role of a Debtors Clerk (Jnr) for the Cape Admin branch. This incumbent will be reporting to the Regional Accountant.The purpose of this role is responsible for recovering debts and reconciling the debtors accounts as efficiently as possible.Your Areas Of...

  • Debtors Clerk

    3 weeks ago

    Cape Town, Western Cape, South Africa Bright City Talent Full time

    One of our Top Finance Clients are looking to appoint a detail-oriented and proactive Debtors Clerk / Litigation Secretary to manage their debt collection processes and legal documentation. The ideal candidate will be responsible for sending out statements, collecting overdue funds, issuing amortization schedules, and meeting with clients in arrears....

  • Debtors Clerk

    5 days ago

    Cape Town, Western Cape, South Africa Bright City Talent Full time

    One of our Top Finance Clients are looking to appoint a detail-oriented and proactive Debtors Clerk / Litigation Secretary to manage their debt collection processes and legal documentation. The ideal candidate will be responsible for sending out statements, collecting overdue funds, issuing amortization schedules, and meeting with clients in arrears....

  • Debtors Clerk

    3 weeks ago

    Cape Town, Western Cape, South Africa Energia Consulting Full time

    Position OverviewWe are seeking a detail-oriented Debtors Clerk to manage the accounts for our luxury business across wholesale, online, and e-commerce platforms. This individual will take ownership of the debtors book and be accountable for aging, reconciliations, allocation of payments, and follow-ups on outstanding amounts. The role also includes...

  • Debtors Clerk

    6 days ago

    Cape Town, Western Cape, South Africa Energia Consulting Full time

    Position OverviewWe are seeking a detail-oriented Debtors Clerk to manage the accounts for our luxury business across wholesale, online, and e-commerce platforms. This individual will take ownership of the debtors book and be accountable for aging, reconciliations, allocation of payments, and follow-ups on outstanding amounts. The role also includes...

  • Debtors Clerk

    3 weeks ago

    Cape Town, Western Cape, South Africa Communicate Recruitment Full time

    Job Description:Journal processingMonth-end reconciliationsManage client statementsManage outstanding paymentsSubmit debtor accountsResponsible for weekly reportsResponsible for monthly reportsResolve all queries timeouslyReconcile all debtorsPrepare, process, and manage debtors paperworkAge analysisSkills & Experience: Only Debtors...

  • Debtors Clerk

    2 weeks ago

    Cape Town, Western Cape, South Africa Communicate Recruitment Full time

    Job Description:Journal processingMonth-end reconciliationsManage client statementsManage outstanding paymentsSubmit debtor accountsResponsible for weekly reportsResponsible for monthly reportsResolve all queries timeouslyReconcile all debtorsPrepare, process, and manage debtors paperworkAge analysisSkills & Experience: Only Debtors...

  • Debtors Clerk

    3 days ago

    Cape Town, Western Cape, South Africa Eazi Access Full time

    - To ensure the timeous collection of the company's debtors' book to maximise cash flow of the business, minimize the risk of bad debts and reduce the debtor's days to an acceptable level.- To ensure company policies and procedures are adhered to in respect of the granting of credit to customers.- To timeously alert management of potential collection...

  • Debtors Accountant

    2 weeks ago

    Cape Town, Western Cape, South Africa Tumaini Consulting Full time

    We are currently seeking a Debtors Accountant to join our reputable clients team in Cape Town Requirements: BCom Financial or Management Accounting degree At least 3 years proven working experience as accountant, debtors controller, or accounts receivable clerk. A solid understanding of basic bookkeeping and accounts receivable principles is required....

  • Senior Debtors Clerk

    3 weeks ago

    Cape Town, Western Cape, South Africa LMP RECRUIT Full time

    Successful and Growing company based in Southern Suburbs Cape Town is looking for a Senior credit controller.Dealing with chain hardware store groups would be an advantage- collected from teh Massmarts Game builders ware hosue examples - Thsi woudl secure interview Importer and Distributor of high-end quality products in hardware retail sector.Must live in...

  • Debtors Clerk

    4 weeks ago

    Cape Town, Western Cape, South Africa Ellahi Consulting Full time

    Job title : Debtors ClerkJob Location : Western Cape, Cape TownDeadline : March 20, 2025Quick Recommended LinksJobs by Location Job by industries Requirements:Fully Bilingual (English & Afrikaans) Good communication skills Good interpersonal skills Ability to work under pressure and prioritize Excellent professional work standard Good time management &...