Transport Administrator
Found in: Talent ZA 2A C2 - 2 weeks ago
Responsible for all transport administration duties. Provide daily, weekly and monthly reports as requested by the Transport Manager.
Responsibilities:
Administration
- Maintain the cost centre of the vehicles
- Maintain and link assets to correct management account
- Maintain logbooks, records, and monthly kilometers to update the relevant fleet management service providers
- Maintain transport related records: vehicle licenses, driver licenses, traffic fines, timesheets etc.
- Maintain and handle all insurance related documentation, claims and cost distribution on Secure Office
- Process and obtain number plates, driver's licenses, vehicles insurance and roadworthiness certificates
- Processes quotations and invoices for transport supplies
- Create purchase order numbers and send to the relevant suppliers as and when required
- Verify unprocessed POs and remove if required
- Maintain asset registers and provide a monthly update to the insurance providers
- Compile traffic fines and prepare deductions
- Process the payment of contractor invoices and monitor the payments thereof
- Ensure that the fuel consumption for the generators and forklifts in / out is recorded in the logbooks
- Capture the fleet management accounts on Evolution by no later than the 7th of each month
- Capture the fuel consumption on Evolution by no later than the 7th of each month
- Verify monthly costs captured on the transport management accounts
- Update spreadsheet for the Beat Status Report
- Update Secure Office payroll attendance registers, for residential contracts on a daily basis
- Ensure accurate remuneration of all employees at month end
- Send list of overtime to the Transport Manager
- Matric (Diploma / Degree will be advantageous)
- Training / experience in logistics and fleet management would be an asset
- Strong database management skills
- Minimum 3 Years working experience in a similar role or show significant potential for the position
- Knowledge of Word, Excel, Access and PowerPoint
- Valid drivers license and own reliable transport preferable
- Must be well presented, professional and have excellent communication skills
Only Applicants being considered for the role will be contacted.
Closing date: 26th April 2024
Should you wish to apply, please follow the online application process
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