Junior Administrative Assistant to Portfolio Body Corporate Manager
3 weeks ago
Junior Administrative Assistant to Portfolio Body Corporate Manager
Salary: R 10 000.00
Milnerton
Looking to start your career in property management with an opportunity to learn and grow? A boutique real estate agency, specializing in sales, rentals, and body corporate/sectional title management, is seeking a dedicated Junior Administrative Assistant to support the Portfolio Body Corporate Manager.
Overview:
As an essential part of the team, you will assist the Portfolio Manager in handling day-to-day tasks, ensuring smooth operations, and providing top-notch service to our clients. This entry-level role is ideal for someone who is tech-savvy, highly organized, and excited to develop their skills in the body corporate management field. If you're proactive, dependable, and ready to join a dynamic team, we'd love to hear from you
Key Responsibilities:
- Answer and screen calls for the Portfolio Manager, providing first-line support to owners, tenants, and trustees.
- Handle walk-in client inquiries, assisting with access tags, remotes, and any general questions or concerns.
- Prepare, send, and follow up on notices for breaches of conduct rules and handle related administrative tasks.
- Coordinate with contractors and follow up on maintenance and repair requests to ensure timely resolution.
- Maintain accurate records of communications and actions in Google Workspace and WeConnectU (experience with WeConnectU is a plus).
- Assist in scheduling and organizing meetings, preparing agendas, and taking notes as required.
- Provide general office support, including filing, scanning, and updating client information.
Requirements:
- Tech-Savvy: Proficient in Google Workspace (Docs, Sheets, Calendar) with a knack for quickly learning new software (WeConnectU knowledge is an advantage).
- Excellent Communication Skills: Calm, friendly, and professional demeanour with the ability to handle client interactions effectively and with patience.
- Strong Organizational Skills: Detail-oriented, able to multitask, and prioritize workload effectively.
- Problem-Solver: Able to think on your feet, provide solutions, and handle issues with a positive attitude.
- Willingness to Learn: Eager to gain knowledge in body corporate and sectional title management and grow within the department.
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