Executive Assistant M/F

4 weeks ago

Soweto, Gauteng, South Africa Voltalia Full time
Voltalia's job vacancy, Career and Recruitment

Job title : Executive Assistant M/F jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : May 08, 2024

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The Executive Assistant, based in Sandton (Johannesburg, South Africa), will have the following responsibilities:

Diary management / coordination & Administration

Planning and organization of extensive travel schedule
Planning and organization of daily and monthly schedule/agenda of Country Manager:
Management, organization, and optimization of the diaries
Meetings and other commitments scheduling
Team meetings, workshops etc. as required
Follow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc.
Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format
Implementation and maintenance of contacts registration database
Interfacing with the broader teams for coordination meetings
Supporting the Country Manager various reports and any other related items

Business travel
Requesting flights and travels logistics for Country Manager
Monitoring travel costs and periodical reporting for the South African team
Monitoring travel roster of team members and ensuring adherence to the travel policy

Communication
Coordinating communication efforts to the internal stakeholders (local team)

Financial
Assisting in the preparation of reports i.e. track spend vs budget
Collecting and updating of monthly cash flow request from various Business Lines's
Follow up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.

General
Supporting BL's Senior Managers as and when required
Providing high level support and coordinating with Office Management team in Cape Town
Any ad hoc task as required from time to time

REQUIREMENTS
Matric (Grade 12) qualification mandatory
Related certification / course advantageous
Previous experience in a renewable energy or related environment a distinct advantage
5+ years of relevant experience in a similar role essential
Proficient in MS office tools (Power Point, Excel, Word, ) essential
Fluent in English

KEY SKILLS
Team spirit and positive attitude
Professionalism and ethical conduct
Attention to detail is essential
Ablility to communicate effectively at all levels of the organization
Proactivity, resilience and ability to work under pressure
Ability to adapt to multicultural environments
Excellent verbal and written communication skills
Ability to organise effectively and prioritise own workload
Respectfulness and confidentiality

*Administrative / Management jobs in south africa
*Executive Assistant M/F in Johannesburg

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