OFS System Coordinator

3 weeks ago

Johannesburg, South Africa Adzuna ZA B C2 Full time
Duties & Responsibilities
- Monitor sections inbox and distribute new cases and correspondence
- Initiate workflows
- Fast track urgent correspondence
- Check portals
- Check post lists and ensure that post is allocated to the correct files
- Distribute files and assist case openers with correspondence emanating from the post list
- Attend to P56 (account change) approvals
- Handle general queries
- Prepare urgent and/or substantive correspondence
- Check 3rd diary correspondence
- Attend to Classifications
- 2nd diary diarise, prepare and send reminders and/or correspondence when necessary
- Check English translations (ET) before filing and prepare paragraphs re ET, where necessary, and further correspondence regarding the issues with the ET
- Diarise English translations, including Art 19 and/or 34 amendments and prepare and send emails regarding Art 19/34 amendments and reminders
- Check that English translations are correctly and timeously filed
- Close files
- Open and prepare new national phase cases
- Open and prepare designs
- Open and prepare divisionals
- Open and prepare convention & non-convention cases
- Prepare cost estimates
- Check routine correspondence and invoices

Qualifications & Experience
- Matric or equivalent qualification
- LLB degree
- Admitted attorney
- 4 years post articles experience
- Experience working on Patricia and CMS will be advantageous

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