OFS System Coordinator

2 weeks ago


Johannesburg, Gauteng, South Africa The Hiring House Full time

Duties & Responsibilities

  • Monitor sections inbox and distribute new cases and correspondence
  • Initiate workflows
  • Fast track urgent correspondence
  • Check portals
  • Check post lists and ensure that post is allocated to the correct files
  • Distribute files and assist case openers with correspondence emanating from the post list
  • Attend to P56 (account change) approvals
  • Handle general queries
  • Prepare urgent and/or substantive correspondence
  • Check 3rd diary correspondence
  • Attend to Classifications
  • 2nd diary diarise, prepare and send reminders and/or correspondence when necessary
  • Check English translations (ET) before filing and prepare paragraphs re ET, where necessary, and further correspondence regarding the issues with the ET
  • Diarise English translations, including Art 19 and/or 34 amendments and prepare and send emails regarding Art 19/34 amendments and reminders
  • Check that English translations are correctly and timeously filed
  • Close files
  • Open and prepare new national phase cases
  • Open and prepare designs
  • Open and prepare divisionals
  • Open and prepare convention & nonconvention cases
  • Prepare cost estimates
  • Check routine correspondence and invoices

Qualifications & Experience

  • Matric or equivalent qualification
  • LLB degree
  • Admitted attorney
  • 4 years post articles experience
  • Experience working on Patricia and CMS will be advantageous


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