Assistant to The Chief Technical Officer

2 weeks ago

Johannesburg, South Africa Adzuna ZA B C2 Full time

The role focuses on ensuring smooth collaboration across teams, tracking project deliverables, and coordinating department initiatives, while supporting the Chief Technical Officer in executing strategic priorities.

Liaison & Coordination:

  • Act as a key point of contact between the CTO and internal departments, ensuring effective communication and timely progress updates.
  • Coordinate and facilitate collaboration between departments such as Projects, Support, and Operations, ensuring alignment with the CTOs goals.
  • Track department initiatives and support the follow-up on project deadlines.

Project Support:

  • Assist in monitoring project timelines, deliverables, and milestones in collaboration with the Projects team.
  • Coordinate with internal teams to gather status updates and ensure that the CTO has the necessary information for decision-making.
  • Identify bottlenecks or potential issues in project workflows and communicate them to the CTO and relevant departments.

Reporting & Analysis:

  • Prepare and distribute regular reports on departmental activities, project status, and performance metrics.
  • Collect data from relevant departments and teams for analysis, providing the CTO with key insights for strategic decisions.
  • Support in the preparation of documentation for project reviews or meetings with internal stakeholders.

Meeting Facilitation:

  • Help organize internal departmental meetings, ensuring all necessary documentation and reports are prepared and distributed in advance.
  • Act as a liaison during meetings between the CTO and department heads, ensuring clear follow-up actions and deliverables are communicated.

Ad-hoc Tasks:

  • Provide support for specific tasks or projects as directed by the CTO.
  • Assist with data collection, report preparation, and follow-up activities on departmental initiatives.

Key Skills & Competencies:

  • Collaboration: Strong interpersonal skills to liaise with multiple departments and facilitate effective communication.
  • Organizational Skills: Ability to manage and track multiple ongoing projects and tasks.


Attention to Detail:

  • Ensures accuracy in reports, project tracking, and follow-up communications.

Languages:

  • Proficient in both English and Afrikaans (preferred).

Required Qualifications/Experience:

Experience:

  • 3-5 years of experience in a coordination, project support, or administrative role in a corporate environment.
  • Experience working across multiple departments, particularly in a project-driven organization.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Work Environment:

  • Location: Strictly office based.

Schedule:

  • Standard business hours [08:00 17:00]

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