Debtors Controller/Office Manager
Found in: Adzuna ZA B C2 - 2 weeks ago
- Grade 12, Basic accounting Diploma advantageous
- Proficient in Excel (v-lookups/H-lookups/formulas) word/outlook
- Experience with Xero an advantage.
- Bilingual (English speak / Afrikaans understand)
- Presentable with outgoing well-spoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative and work well in a team & independently
DUTIES
- Reporting to the Director and Financial Manager
- Tracking of Servicing invoicing for both Cape Town and Durban branches
- Reconciliation of all closed services per month invoiced.
- Follow up on outstanding accounts
- Create proforma invoices and track deposits (request deposits)
- Final Invoice send to customer upon finalisation of job
- Job Costing Installations
- Ensure job costings accurate and complete for the month (Dbn/Cpt/Jhb)
- Cost of Sales report (monthly) Services/Spares (Cpt/Dbn/Jhb)
- Certificates (SASA/SAGA/AASA annual) to client upon completion of job and receipt of final payment
- Assist with insurance Claims (Dbn/Cpt/Jhb)
- Trade manage WIP/check proformas converted correctly to invoices distributed to client
- Manage rental agreements
- Xero process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
- Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
- Build sound relationships with clients, enjoy being the go to person when help is needed
- Registrations of any new contract fitters that are working on site
- Record daily hours worked by all employees, complete monthly and weekly schedules
- Checking of working hours and daily signing in and out
- Managing sick leave schedules and administration required
- Managing inhouse database of customer lists
- Ensure that jobs being worked on are updated daily as to the current fitment status
- Manage costing compilations for all work requirements
- Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
- Manage transport invoices at month end
- Ensure administration for health and safety compilation is updated and on file when needed
- Manage the royalties programme
- For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
- Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban
Salary: R negotiable dependent on experience
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