Debtors Clerk

2 weeks ago

Durban North, KwaZulu-Natal, South Africa HVM Full time

DEBTORS CLERK - DURBAN NORTH
Our Client is seeking an experienced Debtors Clerk for their well-established manufacturing company.

QUALIFICATIONS
Matric

  • 3 years Diploma in Bookkeeping / Accounting
Minimum of - 3 years' work experience in similar role

REQUIREMENTS

  • Solid understanding of basic bookkeeping and accounting payable principles, and experience using Pastel.
  • Ability to calculate, post and manage accounting figures and financial records.
  • Effective verbal, written and listening communications skills.
  • Time management skills.
  • Computer skills including the ability to operate computerised accounting, spreadsheet and wordprocessing programs at a highly proficient level.

Role:

The Debtors Clerk is responsible for monitoring and managing the accounts receivable of the company.

They are tasked with ensuring that outstanding invoices are collected in a timely and efficient manner, maintaining accurate records of all transactions, and resolving any payment discrepancies or issues.


Duties and Responsibilities:

Invoice Generation:

Create and send invoices to customers or clients for goods or services rendered, ensuring accuracy and compliance with company policies.


Billing Queries:
Address customer inquiries related to billing, payments, and account balances promptly and professionally.

Payment Tracking:
Monitor and track payments received from customers, recording them accurately in the accounting system.

Aging Analysis:
Regularly review accounts receivable aging reports to identify overdue invoices and take appropriate actions to collect outstanding amounts.

Reconciliation:
Reconcile accounts receivable sub-ledgers with the general ledger to ensure accuracy and completeness of financial records.

Bad Debt Management:
Identify and report accounts that are unlikely to be collected as bad debts, following established procedures for write-offs.

Customer Account Maintenance:
Update customer records with changes in contact information, credit limits, and payment terms as needed.

Credit Management:
Assess and evaluate the creditworthiness of new customers and recommend appropriate credit limits and terms.

Reporting:
Prepare and provide regular reports on accounts receivable aging, collections efforts, and other relevant financial metrics to management.

Documentation:
Maintain organized and accurate records of all accounts receivable transactions, correspondence, and payment history.

Compliance:
Ensure compliance with company policies, accounting standards, and legal requirements related to accounts receivable.

Team Collaboration:

Collaborate with other departments, such as sales and customer service, to resolve payment and billing issues and improve the overall customer experience.


Salary:
R8, R10,000.00 per month

Education:

  • Diploma (required)

Experience:

  • Debtors: 3 years (required)
  • Pastel: 1 year (required)

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