Facilities Admin

3 weeks ago


Cape Town, Western Cape, South Africa Right People Solutions Full time

FACILITIES ADMIN (HEAD OFFICE)

CAPE TOWN CBD

Criteria:

  • 25 years of Facilities Administration experience in minimum
  • Minimum of a Matric qualification


Excel proficiency,
  • Intermediate level
  • Financially orientated and comfortable working with figures
  • Good attention to detail
  • Good communication skills with the ability to interact and engage across departments, while forming and maintaining positive work relationships
  • Team orientated
  • Ability to manage change and use your initiative in problem solving

Daily functions:

  • Report to Facilities Manager
  • Responsible for Parking administration
  • Invoice all parkers monthly for rental fees
  • Invoice parkers for lost cards, deposits and vehicle clamping
  • Reconcile payments with bank statement
  • Send monthly statements to rentals
  • Process refunds
  • Allocate parking bays as and when required
  • Draw up lease agreements
  • Ensure invoices from suppliers are received on time
  • Process the same timeously before month end
  • Issue purchase orders as required
  • Keep track of supplier spend per supplier for record keeping
  • Issue supplier forms on request, and liaise and follow up with suppliers to ensure the correct documentation are received timeously
  • Liaise with the Legal Department for all Non-Disclosure and Service Level Agreements that require signing
  • Draft the quarterly agenda, record accurate minutes and distribute to committee members timeously

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Education:

  • High School (matric) (required)

Experience:

Facilities Administrative: 2 years (required)
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