Commercial / Trade Assistant

2 weeks ago


Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

My client, an established fruit exporter based in Stellenbosch is seeking to employ a Commercial / Trade Assistant to join their team.

This position will work closely with the Logistics, Technical and Trade Finance departments.

commercial assistant|trade administrator

Job Purpose:

Coordinate/support fruit export sales activities as per the sales plan and provide administrative support to the Commercial Managers.

Skills / Qualifications / Experience:

  • Tertiary qualification relevant to the position (marketing, agriculture, business management, logistics)
  • Strong planning and coordination skills.
  • Strong time management skills and deadline driven
  • Strong administration skills and attention to detail
  • Excellent verbal and written communication skills
  • Good interpersonal skills
  • Intermediate computer literacy: MS Office (Word, Excel and Outlook).

Key Performance Areas:

  • General administration associated with the position.
  • Create and administrate COS and packing lists between the company and clients, including i) updating of shipping schedule, ii) updating LoadBuilder, iii) timeous and accurate information/document exchange between the company and stakeholders/clients
  • Setup and Maintaining of all new and current client info on company systems.
  • Allocate stock according to availability in line with client's weekly demand/purchase as per Commercial Managers' instruction and send booking requests based on client's response
  • Finalizing of sales with quality team and commercial managers.
  • Upkeep of pricing system.
  • Data capturing
  • Data management and reporting
  • Assist management with the preparation of endofseason data collection and report compilation
  • Preseason planning preparation, data capturing, and standardization of budget data provided by operations into the approved format template
  • Monthly updating of planning template by updating forecasted figures
  • Assists Finance with the end of the season reconciliation by verifying and confirming all rates and fees
  • Reports and Cost sheet
  • Work with finance team to collect the necessary supporting document, related to the anomalies to verify the correctness of rates and fees
  • Confirm correct data with Commercial Trader with supporting documents
  • Get sign off from Trader for all changes
  • Confirm correct amounts with Finance team for correction

Other:

  • Excellent communication skills
  • Ability to embrace an everchanging and innovative environment
  • Independent worker
  • Accountable
  • Above average numerical and organizational skills
  • Multi Task
- "Can do" attitude
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