Back Office Administrator

2 weeks ago

Cape Town, Western Cape, South Africa Khaya Global Full time

Job Description - Back Office Administrator South Africa

Report to:
Global Management


The
Khaya Group is one of the foremost suppliers of accommodation and logistics, for major sports and other events, to international media, sponsors, travel agencies, federations and others.


At the upcoming
Rugby World Cup and the
Olympic Games, we will host groups from around the world including federations, TV channels, sponsors, and travel agencies.

At
Khaya we support
freedom and
creativity. The tasks listed hereunder are a mere outline of the anticipated tasks to be performed. You are, however, encouraged to challenge them and propose new, more effective ways to achieve your agreed goals.

Responsibilities:

As a Back Office Administrator, you will be responsible for:

  • Gathering, processing and communicating data in a methodical and clear manner;
  • Monitoring inventory and ensuring daytoday management of contracted accommodation, contracted sales, as well as the drafting and circulating of status and evaluation reports;
  • Liaising between the Acquisitions Team(s), as well as the global Sales Team;
  • Ensuring data is accurately collated and prepared for the operational phase of the project(s);

Your tasks include:

  • Gathering and processing data;
Page - Keeping internal database and related information up-to-date;

  • Updating and controlling acquisitions and sales data on software system;
  • Managing the administrative component of confirmed bookings, checkins and checkouts, and rooming lists all in consultation with Account Managers;
  • Preparing and maintaining reports regarding project status;
  • Meet the targets set for your position (to be set after consultation with the
Operations Manager).

  • All other duties as assigned.

Preferred profile:

  • 2 years working experience in the sports, hospitality, tourism and/or event planning and coordinating industry;
  • Excellent communication skills;
  • Ability to work under pressure and solve problems in an analytical manner;
  • Selfmotivated and adaptable;
  • MS Office (good knowledge of Excel, Word and PowerPoint).

Education:

  • Appropriate Bachelor's degree in Commerce, Tourism or Hospitality.

Language Skills:

  • English: Fluent (written and spoken)
  • French: Fluent (written and spoken) as well as other languages are an advantage

Our Offer:

  • Remuneration: Negotiable
  • Working hours: Based on local legislation
  • Contract Type: Fixed Term
Page 3

  • Location: Fully remote
  • Starting date: 5 June 2023

Experience:

  • Administrative office procedures, practices and equipment: 1 year (preferred)
Application Deadline: 2023/05/18

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